Management Services Executive Assistant

2 weeks ago

Washington, Washington, D.C., United States Department of Corrections Executive Leadership Full time

Overview

The Department of Corrections is dedicated to ensuring public safety through the effective management and oversight of individuals in our care. Our employees have the unique opportunity to make a significant difference in the lives of others across various professional domains. By leveraging advanced research and evidence-based methodologies, our team fosters enduring positive change for the community.

Position Overview

The Division of Management Services (DMS) is actively seeking candidates for the role of Executive Staff Assistant. This position will be based at our central office.

Role Responsibilities

This role is essential in guiding and supporting the administrative operations and services for the entire DMS. Key responsibilities include:

  • Coordinating and facilitating special initiatives and administrative tasks.
  • Developing and maintaining databases and tracking systems.
  • Managing electronic calendars and ensuring timely and accurate processing of communications.
  • Drafting documents as required and providing comprehensive administrative support for the Division.

This position involves interaction with various public officials, including members of the Secretary's Office, legislators, bureau/office directors, division administrators, and local officials.

Compensation and Benefits

The starting salary for this position ranges from $42,952 to $79,144 annually, complemented by a robust benefits package. Salary will be determined in accordance with the Compensation Plan and applicable regulations. A 12-month probationary period is mandatory.

In addition to fulfilling and meaningful work, we provide a competitive benefits package that includes:

  • At least 3.5 weeks of vacation to start, 9 paid holidays, and generous accrued sick leave that carries over each year.
  • Comprehensive and affordable health, dental, vision, and life insurance options.
  • An exceptional retirement plan with lifetime benefits.
  • Optional tax-advantaged savings plans.
  • Programs designed to help participants set health and wellness goals, monitor progress, and earn incentives.
  • Resources and professional consultation services to support employee health and well-being.

Job Requirements

Applicants must possess legal authorization to work in the United States. The Department of Corrections will conduct background checks to assess any potential job-related convictions. New employees will be subject to fingerprinting.

Pre-employment drug screening may be required for certain positions. Candidates must successfully pass the screening as a condition of employment.

Qualifications

Minimum qualifications include:

  • Experience providing administrative support to management, including organizing meetings, setting agendas, taking minutes, scheduling, travel arrangements, correspondence, and document proofreading.
  • Ability to prepare written reports and communication materials.
  • Proficiency in computer applications such as Microsoft Office Suite (Outlook, Word, Excel) for data management and report creation.

Preferred qualifications include:

  • Experience liaising with stakeholders.
  • Skills in compiling, analyzing, and presenting information and data.
  • Proven ability to organize and manage projects effectively.

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