Lead Executive Assistant

2 weeks ago

Washington, Washington, D.C., United States DNSFilter Full time
Position Overview

At DNSFilter, we are dedicated to enhancing workplace security through innovative DNS solutions and advanced content filtering. As we continue to expand our reach and capabilities, we are seeking a Senior Executive Assistant to provide comprehensive support to our Co-Founder and CEO, as well as our Executive Team.

This full-time role, reporting to the Chief of Staff, requires an individual who thrives in a dynamic, matrix-style environment. The ideal candidate will demonstrate initiative, operate independently, and effectively support the CEO's needs.

Key Responsibilities
  • Proactively anticipate the requirements of the CEO, delivering administrative and operational assistance to enhance overall efficiency.
  • Build and maintain positive relationships with both internal and external stakeholders, enabling effective communication on behalf of the CEO.
  • Assist the Executive Team with various tasks as secondary responsibilities.
  • Independently identify and resolve challenges, ensuring timely completion of assignments.
  • Approach obstacles with a solution-focused mindset, showcasing a proactive attitude.
  • Support the CEO in planning and coordinating personal engagements.
  • Manage and optimize the CEO's calendar, including travel arrangements and appointment scheduling.
  • Organize Board Meetings and relay pertinent updates to board members.
  • Document and distribute meeting minutes as required.
  • Screen and respond to incoming communications, directing them to the appropriate personnel efficiently.
  • Conduct research and analyze data to prepare comprehensive reports and documents.
  • Draft and refine correspondence, proposals, presentations, and other critical materials using preferred tools such as Google Workspace.
  • Plan and execute both virtual and in-person events, ensuring all logistical details are managed effectively.
  • Identify opportunities to streamline processes and improve efficiency in supporting the CEO and Executive Team.
  • Handle invoicing and expense report submissions.
  • Collaborate with the People Team on various projects, including managing employee gifts.
  • Complete additional tasks as needed, including urgent schedule adjustments outside of regular hours.
  • Travel as necessary with the CEO and/or Executive Team, typically several times a year.
Qualifications
  • Minimum of 8 years of experience as an Executive Assistant in a SaaS technology environment.
  • Willingness and ability to travel as required to support the CEO and Executive Team.
  • Advanced proficiency in Google Workspace.
  • Extensive experience managing complex calendars.
  • Ability to work primarily in an EST environment and be available for urgent matters outside standard office hours.
  • Proven track record of independently identifying and resolving issues with a focus on solutions.
  • Experience coordinating projects involving multiple stakeholders.
  • Exceptional organizational skills with the capacity to manage multiple priorities effectively.
  • High degree of initiative and impeccable communication skills.
  • Strong discernment and integrity, particularly in handling confidential information.
  • Experience working as a gatekeeper with access to sensitive information.
  • Eligibility to work in the US without employer sponsorship.
  • Prior experience in a fully remote, global organization with the ability to manage in-person events.
Compensation and Benefits

The salary range for this position is $120,000—$143,000 USD, commensurate with experience and qualifications.

We offer:

  • A fully remote work environment that promotes personal and professional development.
  • Opportunities for advancement based on performance and contributions.
  • A collaborative team of passionate and dedicated colleagues.
  • A rotating 4-day work week.
  • Company-wide paid time off at the end of the year.
  • Flexible vacation policy.
  • Generous company swag and home office buildout allowance.
  • Comprehensive medical, dental, and vision benefits for employees in the US and Canada.
  • 401k plan with company matching for eligible employees.
  • Annual in-person gatherings to foster team connections.

At DNSFilter, we are committed to maintaining a fair and equitable hiring process, ensuring that we select the most qualified candidates for our team.

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