Administrative Coordinator

1 month ago

Covington, United States Kiewit Full time

Requisition ID:

Job Level: Entry Level

Home District/Group: Weeks Marine - Construction

Department: Administration

Market: Marine

Employment Type: Full Time

Position Overview

The Administrative Coordinator, provides support to the Estimating team and is responsible for recording project details, pre-bid meetings call logs, estimating agendas and organization

District Overview

Established in 1919, Weeks Marine, Inc. is one of the largest marine, dredging and tunneling contractors in North America and has successfully completed projects throughout North and South America, from inland waterways to offshore sites in the Pacific and the Atlantic. Weeks Marine has three key divisions – Construction, Dredging and Marine Services – which are bolstered by three major subsidiaries, Healy Tibbitts Builders, Inc., McNally International, Inc. and North American Aggregates.

Weeks Marine's vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety. Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia.

Location

Covington, LA.

Responsibilities

● Support Estimating, Business Development, and Proposal staff

● Research and identify potential dredge project advertisements, updating current solicitations

● Maintain estimate records, logs, and pre-construction meetings

● Maintain weekly schedules and edit workload list

● Maintain project tracking, monitoring client sites for updates

● Acquire plans and specifications

● Assist with writing & editing proposals

● Maintain client registries and contracts

● Monitor daily changes related to ongoing and upcoming pursuits

● Print and copy plans, specifications and addenda

● Small and disadvantages business solicitation and communication

● Schedule, assist, and setup department meetings

● Other duties & responsibilities as directed by the department manager

Qualifications
  • 1-3 years of experience with Marine or Heavy Construction experience preferred
  • Proficient skills in office suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)  Complimentary skills – SAP, Heavy Bid, CRM, InEight
  • Ability to read, analyze and interpret plan drawings, technical procedures, and project specifications.
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Ability to work a 40-hour work week, M-F, 8 a.m. – 5 p.m., additional hours as needed
  • Willingness and ability to travel infrequently 5-10%
  • This position requires fluent use of the verbal and written English language

Other Requirements:

  • Regular, reliable attendance
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
  • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
  • May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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