Administrative Assistant 3 or 4

2 months ago

Vancouver, Washington, United States Clark Regional Wastewater District Full time

ADMINISTRATIVE ASSISTANT 3 or 4


Clark Regional Wastewater District seeks two Administrative Assistants who are responsible for providing complex, advanced, professional-level administrative and executive management support to District leadership within the assigned department.


One Administrative Assistant 3 (or 4, with proper qualifications) will be primarily responsible for supporting the District's Engineering-Treatment Department by providing senior administrative (or executive-level) support to the Alliance Capital Program and Principal Engineer, including planning, design, and construction projects, and the Regulatory Compliance/ Industrial Pretreatment Program.


The second Administrative Assistant 3 (or 4, with proper qualifications) will be focused on providing senior administrative (or executive level) support to the District and Alliance Board and Committee meeting(s) processes, including assisting with Board packet preparation and production and supporting the Board Clerk processes.

This position will also provide professional support to the following departments and programs:
Finance Department, IT program, Facilities program, Safety program, and the District Communications program.

Great candidates are those highly proficient in:

  • Microsoft Word, Excel, Outlook, and PowerPoint, as well as word processing and proofreading
  • Business English, spelling, and grammar skills
  • Advanced use of Adobe Acrobat
  • Public sector procurement laws and regulations
  • Washington Secretary of State Records Management Guidelines
  • Working in an Administrative Team environment supporting department managers


These capable and motivated professionals are self-starters, highly organized and work effectively, whether alone or within a team, on any given project.


Duties include:

  • Prepare correspondence and other forms of communication with general input and directions
  • Utilize spreadsheets, databases, and other software to maintain, track, retrieve, analyze, and report on data and information
  • Provide calendar and travel support to assigned department leadership
  • Maintain and manage control of written and electronic records
  • Maintain contracts (professional services, public works, etc.), including assisting with contracting processes, procurement, payments, and overall contract responsibility
  • Provide external agency coordination, develop meeting materials and presentations, conduct research and analysis
  • Ability to prioritize competing assignments and multiple deadlines is essential

Minimum Qualifications:

  • Five to seven years of advanced administrative support experience
  • AA Degree or business school training desired
Administrative Assistant 3

Monthly salary range:
$4,905 to $6,412

Starting monthly salary (DOQ): $4,905 to $5,608

Administrative Assistant 4

Monthly salary range:
$5,297 to $6,925

Starting monthly salary (DOQ): $5,297 to $6,056

Comprehensive benefits include, but are not limited to:

  • PERS retirement
  • Paid medical, dental, and vision
  • Paid vacation, sick leave, and holidays
  • Long-term disability insurance
  • Relocation expense reimbursement for eligible applicants

For more information, visit:
.


Clark Regional Wastewater District (District) is a professional and growing utility in Vancouver, WA and is accredited by the American Public Works Association.

The District is an equal opportunity employer. Positions remain open until filled.

Keywords:
administrative / government / public sector / utility / degree / Microsoft / research / PowerPoint / spreadsheets / support / business

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