Administrative Support III

4 weeks ago

Oklahoma City, Oklahoma, United States Chickasaw Nation Industries Full time

This job was posted by : For more information,
please see: It\'s fun to work in a
company where people truly BELIEVE in what they\'re doing

We\'re committed to bringing passion and customer focus to the business.

SUMMARY

The Administrative Support III position providesadministrative support
for the Federal Aviation Administration (FAA) performing
office-oriented, clerical and coordinating functions, including
answering telephones, desk staffing, data entry, regular cyclical report
generation and distribution, and pre-defined task execution.

As a federal contractor, CNI is a drug-free workplace and adheres to the
Federal Controlled Substance Act.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other
duties may be assigned.

Responsible for the integration of CNI Core Competencies into daily
functions, including: commitment to integrity, knowledge / quality of
work, supporting financial goals of the company, initiative /
motivation, cooperation / relationships, problem analysis / discretion,
accomplishing goals through organization, positive oral / written
communication skills, leadership abilities, commitment to Affirmative
Action, reliability / dependability, flexibility and ownership /
accountability of actions taken.

Promotes and encourages a culture of compliance with all applicable
rules (federal, state, local, Federal Acquisition Regulations, Code of
Federal Regulations, Prime Contract requirements, etc.) for themselves
and the company as a whole. Fosters an environment in which they will
reportanyviolations or reasonably suspected violation of CNI policy,
FAR, and/or CFR and are comfortable discussing the myriad compliance,
conflict, FAR, CFR, etc. issues that arise during the performance of a
government contract.

Provides dailyfront office support, which may include updating
calendars, requesting conference rooms, scheduling meetings, as well as
other daily administrative support duties.

Answers phones for the office (using soft phone), coordinates calls from
the public, and directs calls and messages as required.

Supports meetings (including virtual meetings in Teams and/or Zoom);
records, submits minutes and action items and provides briefing updates
to executives.

Assists with drafting and tracking correspondence and memorandum on
behalf of the FAA.

Uses FAA formatting and style writing guides to assure proper formatting
and grammar for correspondence.

Schedules and arranges travel for executives using Government software
(E2).

Updates branch SharePoint sites with news, documents and current data.
Uses SharePoint forms as needed to make requests and tracks information
by updating forms used in workflow processes.

Assists with timesheet review and coordination for Branch Manager
Approval, for the branch using CASTLE time keeping software.

Provides backup support for other admins as needed.

Responsible for aiding in own self-development by being available and
receptive to any training made available by the company.

Plans daily activities within the guidelines of company policy, job
description and supervisor\'s instruction in such a way as to maximize
output.

Responsible for keeping own immediate work area in a neat and orderly
condition to ensure safety of self and coworkers. Will report any unsafe
conditions and/or practices to the appropriate supervisor and Human
Resources. Will immediately correct any unsafe conditions as the best of
own ability.

EDUCATION / EXPERIENCE

High School diploma or General Education degree (GED) and a minimum of
six (6) years of relevant experience; or Bachelor\'s degree with four
(4)years of relevant experience; or Associate\'s degree with five
(5)years of relevant experience.

CERTIFICATES / LICENSES / REGISTRATION

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Superior organizational and analytical skills with keen attention to
accuracy, detail, and quality.

Superior time management and follow-up skills.

Excellent interpersonal communication skills, with the ability to
effectively communicate complex information in a clear and concise
manner and work with staff at various levels.

Must be detail-oriented and be able to exercise sound judgment while
working proactivelyand effectively with minimal supervision.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence
and memos. Ability to write simple correspondence.Ability to effectively
present information in one-one-one and small group situations to
customers, clients and other employees of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written,
oral, diagram, or schedule form.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure,
using whole numbers, common fractions an


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