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Executive Assistant to 3 SVPs

2 months ago

Cincinnati, Ohio, United States FIS Global Full time

Position Type :

Full time

Type Of Hire :

Experienced (relevant combo of work and education)

Travel Percentage :

0%

Job Description

About the team

Based in our HQ in Cincinnati this is a newly created role in our People Office team reporting to the Executive Assistant Manager. The team provide administrative support to our Senior Leadership team.

You'll be part of the high performing, responsive and collaborative Global support team.

What you will be doing

As an Executive Assistant you will support 3 Senior Leaders with global meeting coordination and diary management.

You will support with domestic and international travel arrangements, expenses, raising purchase orders and helping raise support tickets and some ad hoc tasks at the management team's request. You will also support with planning and execution of site events and organisation for large meetings with room bookings. This is a highly visible role working closely with stakeholders at all levels across the business and external clients, so you must have excellent communication and a high level of confidentiality is needed.

Key responsibilities:

  • Diary management and planning, working with internal and external stakeholders
  • Arranging meetings, telephone conferencing and webinars
  • Raising purchase orders and coding items or invoices
  • Working closely with other EA's and Administrative support teams to coordinate complex travel arrangements and itineraries
  • Composing memos and correspondence from brief verbal instructions.
  • Preparing documents and presentations material using Word, Excel and PowerPoint

to a high quality and to Worldpay brand guidelines

  • Maintaining and reviewing both short and long term to-do lists of action items; keeping the leaders updated on all action items arising from meetings; following up on the completion of these items
  • Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees.
  • May make contacts of a sensitive, complex and confidential nature.
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
  • Other related duties assigned as needed.

What you bring:

  • A minimum of 5 years' experience in a similar role
  • Ability to work well as part of a team
  • Excellent communication skills both in verbal and written form.
  • Focused, proactive self-starter with good interpersonal skills
  • Proficient in MS Office
  • Passion for attention to detail and getting it right first time
  • Able to prioritize and deliver to deadlines

Added bonus if you have:

  • Experience using systems: Workday, Concur, Oracle
  • Experience working in a Global business
  • Experience scheduling meetings in multiple time zones

What we offer you

  • A competitive salary and benefits
  • A variety of career development tools, resources and opportunities
  • The chance to work on some of the most challenging, relevant issues in the payment industry
  • Time to support charities and give back in your community

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

EEOC Statement

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here


For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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