Onboarding Specialist

1 month ago

Washington, Washington, D.C., United States MEDSTAR HEALTH Full time

Job Summary:

MedStar Health is looking for an Onboarding Specialist to join our Human Resources team
The Onboarding Specialist will deliver a superior new-hire experience by providing a high-level of customer service and maintaining quality throughout the pre-employment on-boarding process from the time the offer letter is signed, until after the associate begins employment. The Onboarding Specialist will be responsible for the timely completion of the full cycle onboarding process for new associates beginning their career with MedStar Health as well as current associates transitioning to new roles with the system.


Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the "Healthiest Maryland Businesses". Apply today and learn how MedStar Health can be your next great career move

Primary Duties:
Ensures compliance with standard onboarding practices and procedures. Follows-up with appropriate departments/vendors/candidates at various stages of process to ensure required documentation is accurate and timely. Maintains Human Resources electronic files and records, assists with human resources support activities.

Monitors and reviews all returned employment documents and final review of employment application, immigration, background checks, pre-employment health screen, required training, etc., for necessary completion prior to moving to next step in the hire process.

Partners with recruiters to send, receive, and track required pre-employment documentation for new hires; communicate with hiring managers, recruiters, Occupational Health, and new hires. Responsible for preparation of new hire paperwork for orientation and entry into HRIS system.

Responsible for the successful and timely on-boarding of all new hires once final offer is accepted and the associate attends orientation. Proactively identifies barriers to timely new hire onboarding and engages new hires and/or additional team members as needed to resolve.

Responsible for successful follow up and timely transfer of current internal associates moving to new roles with MedStar Health, to include proper confirmation of all required documentation and entry into HRIS system. Stays in constant communication with candidates, recruiters and hiring managers to ensure timely completion of all required steps of the hiring process.


Qualifications:
Associate degree or equivalent combination of relevant experience and education.
1-2 years recent experience in high volume scheduling, administrative or similar human resources experience.
Critical thinking, problem-solving, time management, organizational skills, accountability/ownership, and effective communication skills.
Ability to adhere to detail, accuracy, and thoroughness.
Strong interpersonal and customer service skills for effective communication with new hires/transferring associates.
Ability to effectively multi-task and work under strict deadlines.
Knowledge of HR and payroll processes helpful.
Proficient in MS Office applications, including Outlook, Word, and Excel.

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