Office Support Specialist

1 week ago

Washington, Washington, D.C., United States DLR Group Full time
Position Overview

We are a dynamic design organization committed to enhancing the human experience through innovative solutions. Our mission is to positively impact the lives of our clients, communities, and the environment.

DLR Group is seeking an Office Support Specialist to join our Administrative team. This role is essential in providing support to our office staff and requires a presence in the office five days a week.

Location: Washington, DC

Role Summary

As an Office Support Specialist at DLR Group, you will serve as the initial point of contact for visitors and vendors. Your responsibilities will include creating a welcoming atmosphere for all guests, managing meeting logistics, and ensuring the overall organization of the office.

Key Responsibilities:
  • Welcome all visitors and vendors, offering guidance within the office.
  • Handle incoming calls and direct them appropriately.
  • Assist in the onboarding process for new team members.
  • Coordinate with vendors for various office needs.
  • Arrange travel bookings, manage office calendars, and oversee mail distribution.
  • Share relevant information with staff regarding local events and activities.
  • Maintain a clean and organized office environment.
  • Order and manage office supplies effectively.
  • Coordinate meeting spaces, events, and assist with catering arrangements.
  • Safeguard confidential project-related information.
  • Support project managers with various tasks related to team and project management.
  • Perform basic accounting duties, including processing vendor invoices and tracking payment statuses.
  • Assist with miscellaneous office tasks as required.
Qualifications:Required:
  • A minimum of 3 years in a customer-facing service role.
  • Proficiency in Microsoft Office Suite, particularly in scheduling meetings using Outlook.
  • Strong verbal and written communication skills.
  • Detail-oriented, proactive thinker with the ability to prioritize tasks.
  • Familiarity with business operations and office equipment.
Preferred:
  • Experience in the architecture, engineering, or construction (A/E/C) sector.
  • Knowledge of Deltek Vantagepoint software.

At DLR Group, we offer a comprehensive benefits package that includes medical, dental, vision, disability coverage, wellness programs, flexible spending options, paid holidays, and paid time off. Additional benefits include a 401k plan, employee stock ownership, and performance-based bonuses.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.

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