Administrative Specialist

4 weeks ago

Minneapolis, Minnesota, United States General Mills, Inc Full time
Job Description

OVERVIEW:

At General Mills, Administrative Services is a strategic business partner, adding value through exceptional administrative support that enables our company to win and our employees to maximize their full potential. We drive winning results for the organization through developing our amazing talent, creating agile organizations, and building world class capabilities that unleash performance in a distinctive and undeniable global culture. We are driven to be the premiere administrative service organization in the world.

The role of the Specialized Workforce Agile Talent (SWAT) focuses on providing administrative expertise and solutions in a team environment. Individuals on this team perform a variety of tasks including their primary duty of providing back-up leadership administrative support for Administrative Assistants within the Admin Services CoE and cross-functional project support while providing excellent customer service.

KEY ACCOUNTABILITIES:

  • Partner with all CoE Administrative Assistants to ensure success in all areas
  • Provide desk coverage for dedicated Administrative Assistants in their absence including:
    • Calendar management
    • Meeting and event coordination (may include all logistics on or off site, agendas, document creation, etc.)
    • Maintain and effectively execute global travel including visa/passport requests, travel arrangements, and expense reports
  • Provide general administrative support to team members and leaders at office sites. Including:
    • Data entry
    • Research and meeting/event coordination
    • Scanning/printing/refining documents
    • Workspace changes
    • Assembling and shipping gift bags
    • Tour guide and meeting escort
  • Provide on-site support for Virtual Assistants
  • Provide technical expertise and drive improvements for general administrative tasks
  • Long term project ownership
  • Interaction with individuals from all levels of the organization (including customers, outside organizations, and community leaders)
  • Special projects as required

MINIMUM REQUIREMENTS:

  • High School Diploma and 2+ years of relevant/related experience
  • Strong customer service focus with a positive and enthusiastic attitude
  • High degree of proficiency with Microsoft Office and the ability to integrate technology, tools, and capabilities into business processes
  • Strong communication skills, both verbal and written
  • Strong planning and organization skills with attention to detail
  • Ability to think proactively, manage multiple priorities and changing work demands
  • Effectively utilize network of appropriate contacts to resolve problems and facilitate appropriate decisions to analyze and resolve confidential or somewhat complex work/problems
  • High level of independent judgement and decision making to analyze and resolve highly confidential or complex nature of work/problems
  • Strong partnership skills with ability to work effectively with employees at all levels of the organization
  • High level of integrity and accountability
  • Ability to influence others for effective and efficient results
  • Strong learning mindset, change management advocate, and a team player

PREFERRED QUALIFICATIONS:

  • Associate's Degree

ADDITIONAL CONSIDERATIONS:

  • This role is not remote or relocation eligible, this role requires being at our Golden Valley office
  • International relocation or international remote working arrangements (outside of the US) will not be considered.
  • Applicants for this position must be currently authorized to work in the United States on a full time basis. General Mills will not sponsor applicants for this position for the work visas.
COMPANY OVERVIEW

We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best - bold thinkers with big hearts who challenge one other and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what's next.

Salary Range

The salary range for this position is $ $ / Annually. At General Mills we strive for each employee's pay at any point in their career to reflect their experiences performance and skills for their current role. The salary range for this role represents the numerous factors considered in the hiring decisions including, but not limited to, educations, skills, work experience, certifications, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range. Beyond base salary, General Mills offers a competitive Total Rewards package focusing on your overall well-being. We are proud to offer a foundation of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks. Benefits may vary by role, country, region, union status, and other employment status factors. You may also be eligible to participate in an annual incentive program. An incentive award, if any, depends on various factors, including, individual and organizational performance.



General Mills is an Equal Employment Opportunity Employer. Women, minorities, veterans and individuals with disabilities are encouraged to apply to any General Mills employment opportunities.

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