Office Administration Specialist

2 weeks ago

Minneapolis, Minnesota, United States Cassia Full time
Job Overview

Cassia, a nonprofit healthcare organization, is seeking a Full-Time Administrative Services Specialist to contribute to our dedicated team. In this vital position, you will utilize the Microsoft Suite of applications, especially Excel, to assist Senior Leadership and various departments. Your responsibilities will include developing file-based solutions for project completion, generating reports, supporting fleet vehicle management, facilitating meeting logistics, and providing backup for other Administrative Services team members as necessary.

Ideal Candidate: The perfect candidate will have a minimum of 2 years of recent office or administrative experience, possess intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word, and demonstrate excellent communication abilities. If you have these qualifications, a positive and proactive mindset, and a desire to collaborate with top professionals in the field, we encourage you to consider this opportunity.

Position Details: This is a Full-Time, benefit-eligible role located at our corporate office.

Key Responsibilities:

  • Generate reports and spreadsheets to effectively summarize and communicate information across departments.
  • Extract data from systems such as HR or Clinical databases and manipulate it using advanced Excel functions like pivot tables and V-lookups.
  • Support Senior Leadership with various projects, including scheduling meetings and preparing monthly expense reports.
  • Assist in overseeing corporate office fleet vehicle maintenance.
  • Provide administrative support for the Director of Administrative Services and reception duties.
  • Assist multiple departments with their administrative needs.
  • Offer logistical support for both internal and external events as required.
  • Perform additional tasks as assigned.

Qualifications:

  • Proficiency in Microsoft Suite (Outlook, Word, Excel, and PowerPoint) is essential.
  • A 2-year degree is required; a 4-year degree is preferred.
  • At least 2 years of recent office or administrative experience is necessary.
  • Intermediate to advanced knowledge of Microsoft Office, particularly Excel, Outlook, PowerPoint, and Word.
  • Ability to work both collaboratively and independently, prioritize tasks effectively, and learn new processes quickly.
  • Consistent ability to meet deadlines.

Benefits Offered:

  • Competitive salary with consideration for experience.
  • Paid Time Off (PTO).
  • 403(b) retirement plan with employer matching.
  • Comprehensive healthcare, dental, vision, life, and disability insurance options for Full-Time employees.
  • Employer-paid Basic Life Insurance for Full-Time employees.
  • Employee Discount Program.
  • Recognition for longevity, Paid Volunteer Time, and Mentorship Programs.
  • A collaborative and inclusive workplace culture.
  • Employee Assistance Program providing free confidential counseling and coaching for employees and their family members.

About Cassia:

Cassia's headquarters is situated in the Central Metro area. As a faith-based, nonprofit organization with over 200 years of experience in caring for those in need, our mission is to promote fullness of life for older adults in the spirit of Christ's love. We pride ourselves on delivering compassionate care to our residents by upholding our eight core values: Compassion, Integrity, Excellence, Innovation, Stewardship, Unity, Respect, and Collaboration.

At Cassia, you will be empowered to enhance the lives of those we serve. We are committed to supporting your career aspirations and celebrating your unique talents. If you are looking for a fulfilling career experience that is both enjoyable and challenging, Cassia is the place for you.

I AM Cassia... Are You?

Cassia is an equal employment opportunity/affirmative action and veteran-friendly employer.

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