Project Support Coordinator

3 weeks ago

Indianapolis, United States Performance Validation Full time

About Us

Here at Performance Validation, Inc (PV) we have been providing Commissioning, Qualification, and Validation services to the life science industries for 35 years We are a 100% employee owned company with teams in Indiana, Michigan, Illinois, Kansas, Washington, and North Carolina, and we support clients throughout the US and overseas. As an employer, PV is committed to providing growth opportunities to our employees through professional development, implementation of new services, and cultivation of new geographical areas.


About the Job

Performance Validation is seeking a Project Support Coordinator to support our project teams in providing a full range of administrative project support, with a specific focus on ensuring projects are profitably and efficiently delivered at a client site in Indianapolis, IN.


Responsibilities

  • Assist the Account Director and site managers in preparing/managing monthly project status reports, assisting in facilitation of internal reporting requirements, and developing/maintaining deliverable tracking spreadsheets
  • Source/obtain quotes for spare parts related to commissioning/maintenance package development work, and coordinate with suppliers and maintain a database of quotes and procurement activities
  • Check team-member learning plans 2-3 times per week to ensure compliance and avoid overdue items; maintain accurate records of learning plan statuses and follow up on any pending requirements
  • Coordinate client onboarding/offboarding activities for employees ensuring a smooth transition process
  • Support the organization and tracking of local equipment
  • Maintain and manage the travel schedule for team members; coordinate travel arrangements for projects through the client travel system
  • Provide administrative backup support and collaborate with administrative peers across the company to share best practices, streamline processes, and support each other in achieving division and company goals


Minimum Qualifications

  • Two or more years in an administrative or technical support role
  • Experience in a pharmaceutical setting preferred
  • A Bachelor's degree in relevant field preferred


Experience

  • Self-motivated individual who exhibits a professional demeanor, enthusiasm, and ability to work independently.
  • Flexible and dependable. Willing to put in extra time/effort to successfully achieve goals. Demonstrates eagerness to help.
  • Professionally represents the company and division. Interacts confidently with clients, contractors, management and peers.
  • Possess excellent oral and written communication skills, high attention to detail, and ability to multitask.
  • Highly proficient with office word-processing and spreadsheet programs such as Microsoft Word and Excel.


What we have to offer

  • Competitive base salary
  • Biannual profit share
  • Employee stock ownership program
  • 401(k) company match
  • Paid vacation and holidays
  • Paid parental leave
  • Internal and external training opportunities
  • Medical, vision, and dental coverage
  • Disability and life insurance
  • Cellphone stipend
  • Growth opportunities
  • Company-sponsored team building outings
  • A collaborative work environment
  • Work/life balance


Local travel availability


Qualified candidates must be legally authorized to be employed in the United States. Performance Validation, Inc. does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.

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