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Project Coordinator

2 months ago

Indianapolis, United States Swift Air Mechanical, LLC Full time

Project Coordinator


Swift Air Mechanical specializes in Commercial and Residential HVAC Services and is located on the East side of Indianapolis, IN. If you are looking to join a fast-growing, dynamic organization that offers career growth potential, please submit your resume for immediate consideration


Responsibilities:

Maintain Commercial Bid Log:

  • Maintain E-copy of all sales documents such as:
  • Written Proposals - Sent
  • Customer Signed Proposals - Received
  • Call Out for Major Equipment Quotes
  • Complete Project Scope and Requirements Checklist
  • Pre-construction Kickoff Notes

-Create customers and projects in Service Titan.

-Facilitates the definition of project scope, goals and deliverables along with PM.

-Facilitate plumbing or other trade subcontracts as needed per project.

-Create and communicate project timelines.

-Monitors and reports on the progress of the project to all appropriate individuals during weekly Commercial Project status meeting.

-Arrange and attend Kick-Off meeting with Estimator, PM, and Foreman if applicable.

-Complete permits and coordinate payments for permits.

-Minimizes company exposure and risk by preemptively identifying project issues.

-Assist Project Manager in identifying and implementing corrective actions when needed.

-Create PO’S for major equipment and validate quotation’s pricing.

-Track project’s status as it relates to equipment arrival and labor deployed.

-Monthly reviews of project’s invoicing progress with PM and Accountant for AIA & Progressive billing as well as final invoices when projects are complete.

-Ensure project documents are complete, current and stored appropriately.

-Assist customer service and management with existing HVAC issues and other tasks as they arise.

-After completion of job, retrieve field check list documents from PM and upload electronic files.

-Review and communicate commercial project Job Cost analysis.


Requirements to be successful:

-4-year Bachelor’s degree in Construction Management or equivalent combinations of technician training and experience.

-Ability to read and interpret commercial blueprints.

-Ideal 2-3 years in Construction or has worked in an office environment as a CSR or office assistant.

-Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook.

-Adapts quickly to change, copes with pressures of time, responsibility, and workload effectively.

-Delivers commitments in a timely, efficient and cost-effective manner to ensure results are achieved.

-Former experience with AIA clerical construction documentation desired.

-Maintains good working relationships with others at all levels within the organization.


Schedule: 40 hours 1st shift 7:30am-4:00pm