Project Coordinator

1 week ago


Indianapolis, United States Swift Air Mechanical, LLC Full time

Project Coordinator


Swift Air Mechanical specializes in Commercial and Residential HVAC Services and is located on the East side of Indianapolis, IN. If you are looking to join a fast-growing, dynamic organization that offers career growth potential, please submit your resume for immediate consideration


Responsibilities:

Maintain Commercial Bid Log:

  • Maintain E-copy of all sales documents such as:
  • Written Proposals - Sent
  • Customer Signed Proposals - Received
  • Call Out for Major Equipment Quotes
  • Complete Project Scope and Requirements Checklist
  • Pre-construction Kickoff Notes

-Create customers and projects in Service Titan.

-Facilitates the definition of project scope, goals and deliverables along with PM.

-Facilitate plumbing or other trade subcontracts as needed per project.

-Create and communicate project timelines.

-Monitors and reports on the progress of the project to all appropriate individuals during weekly Commercial Project status meeting.

-Arrange and attend Kick-Off meeting with Estimator, PM, and Foreman if applicable.

-Complete permits and coordinate payments for permits.

-Minimizes company exposure and risk by preemptively identifying project issues.

-Assist Project Manager in identifying and implementing corrective actions when needed.

-Create PO’S for major equipment and validate quotation’s pricing.

-Track project’s status as it relates to equipment arrival and labor deployed.

-Monthly reviews of project’s invoicing progress with PM and Accountant for AIA & Progressive billing as well as final invoices when projects are complete.

-Ensure project documents are complete, current and stored appropriately.

-Assist customer service and management with existing HVAC issues and other tasks as they arise.

-After completion of job, retrieve field check list documents from PM and upload electronic files.

-Review and communicate commercial project Job Cost analysis.


Requirements to be successful:

-4-year Bachelor’s degree in Construction Management or equivalent combinations of technician training and experience.

-Ability to read and interpret commercial blueprints.

-Ideal 2-3 years in Construction or has worked in an office environment as a CSR or office assistant.

-Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook.

-Adapts quickly to change, copes with pressures of time, responsibility, and workload effectively.

-Delivers commitments in a timely, efficient and cost-effective manner to ensure results are achieved.

-Former experience with AIA clerical construction documentation desired.

-Maintains good working relationships with others at all levels within the organization.


Schedule: 40 hours 1st shift 7:30am-4:00pm



  • Indianapolis, Indiana, United States Project Delivery Partners Full time

    Position OverviewProject Delivery Partners is seeking a Lead Project Planner to oversee and guide a team of scheduling professionals responsible for executing a significant CAPEX initiative within the BioPharma sector.Key ResponsibilitiesReport directly to the Project Controls Manager, ensuring effective communication and collaboration.Work closely with...


  • Indianapolis, Indiana, United States Project Delivery Partners Full time

    Position OverviewProject Delivery Partners is seeking a Lead Project Planner to oversee and direct a team of planners responsible for executing a significant CAPEX initiative within the BioPharma sector.Key ResponsibilitiesReporting directly to the Project Controls Manager, the Lead Planner will collaborate with planning teams to provide essential...


  • Indianapolis, Indiana, United States Project Delivery Partners Full time

    Position OverviewProject Delivery Partners is seeking a Lead Project Planner to oversee and guide a team of planners responsible for executing a significant CAPEX initiative within the BioPharma sector.Key ResponsibilitiesReport directly to the Project Controls Manager, collaborating closely with planning teams to ensure timely project delivery.Support the...


  • Indianapolis, Indiana, United States Project Delivery Partners Full time

    Position OverviewProject Delivery Partners is seeking a Lead Project Planner to oversee and direct a team of planners responsible for executing a significant CAPEX initiative within the BioPharma sector.Key ResponsibilitiesReporting to the Project Controls Manager, the Lead Planner will collaborate with planning teams to ensure the successful planning and...


  • Indianapolis, Indiana, United States Project Delivery Partners Full time

    Position OverviewProject Delivery Partners is seeking a Lead Project Planner to oversee and guide a team of planners responsible for executing a significant CAPEX initiative within the BioPharma sector.Key ResponsibilitiesReporting directly to the Project Controls Manager, the Lead Planner will collaborate with planning teams to provide essential,...

  • Project Coordinator

    3 weeks ago


    Indianapolis, United States Netfor, Inc. Full time $22

    Job DescriptionJob DescriptionTemporary Project-Based Project Coordinator (Remote)Hours: Monday - Friday, 8:00 AM EST - 4:00 PM ESTProject Duration: Immediate Start through December 31, 2024Job Description:We are seeking a detail-oriented and organized Temporary Project-Based Project Coordinator to join our team remotely. This role is pivotal in supporting...

  • Project Coordinator

    5 days ago


    Indianapolis, Indiana, United States Newco Dealers Wholesale Full time

    Job SummaryNewco Dealers Wholesale is seeking a highly skilled and detail-oriented Project Detailer to join our team. As a key member of our commercial and multifamily division, you will play a crucial role in the successful execution of our projects by overseeing the detailing, documentation, and submission processes.Key Responsibilities:Project...

  • Project Coordinator

    1 week ago


    Indianapolis, United States Swift Air Mechanical, LLC Full time

    Project CoordinatorSwift Air Mechanical specializes in Commercial and Residential HVAC Services and is located on the East side of Indianapolis, IN. If you are looking to join a fast-growing, dynamic organization that offers career growth potential, please submit your resume for immediate consideration!Responsibilities:Maintain Commercial Bid Log: Maintain...


  • Indianapolis, Indiana, United States CORNERSTONE CONSTRUCTION GROUP LLC. Full time

    Job DescriptionCornerstone Construction Group LLC is seeking a highly skilled Construction Project Coordinator to lead the successful execution of various projects from start to finish. This key resource will be responsible for maintaining all construction file records for each project and providing critical reporting performance information to senior...


  • Indianapolis, United States CORNERSTONE CONSTRUCTION GROUP LLC. Full time

    Job DescriptionJob DescriptionCornerstone Construction Group, LLC is looking for a Construction Project Coordinator to join our team in our Indianapolis office. This person will lead the successful execution of a variety of projects from start to finish is key resource in maintaining all construction file records for each project and providing critical...


  • Indianapolis, Indiana, United States Summit Managed Solutions Full time

    Healthcare Project CoordinatorLocation: Hybrid position based in central Indiana.Summit Managed Solutions collaborates with healthcare organizations to address their most intricate challenges. Our approach combines strategic consulting with technology-enabled professional services, bringing together a diverse team of experienced problem solvers dedicated to...


  • Indianapolis, Indiana, United States ML Talent Strategies Full time

    Job OverviewPosition SummaryWe are looking for an experienced BIM Project Coordinator who will take charge of producing detailed shop drawings, fabrication documents, and submissions for various products, utilizing advanced software tools such as Revit and AutoCAD.About Our CompanyML Talent Strategies is a leader in the aquatic design and manufacturing...


  • Indianapolis, United States Reserve Squad Full time

    Job DescriptionJob DescriptionProject Coordinator and Administrative Support - Hybrid (must live in the Greater Indianapolis area since onsite is required also)Are you proficient in Microsoft Office or similar software and detail-oriented professional with a knack for orchestrating project timelines and ensuring seamless execution? Our client is seeking an...


  • Indianapolis, United States Reserve Squad Full time

    Job DescriptionJob DescriptionProject Coordinator/Administrative Assistant - Hybrid (must live in the Greater Indianapolis area since onsite is required also)Are you proficient in Microsoft Office or similar software and detail-oriented professional with a knack for orchestrating project timelines and ensuring seamless execution? Our client is seeking an...


  • Indianapolis, Indiana, United States Reserve Squad Full time

    Job DescriptionJob Summary:Reserve Squad is seeking a highly organized and detail-oriented Project Coordinator/Operations Specialist to join our dynamic team. As a key member of our operations team, you will play a critical role in supporting project managers in coordinating and scheduling tasks, resources, and deliverables across a diverse range of...


  • Indianapolis, Indiana, United States Gpac Full time

    Position Summary: The Construction Project Coordinator will manage all elements of drywall and painting assignments from start to finish. This position demands a meticulous individual with robust leadership capabilities and comprehensive knowledge of the construction sector. The Construction Project Coordinator will guarantee that projects are finalized...


  • Indianapolis, Indiana, United States IES Residential Inc Full time

    Job OverviewIES Residential Inc is a prominent entity in the electrical contracting sector, specializing in residential construction projects. We pride ourselves on delivering exceptional electrical solutions while prioritizing safety and quality in every endeavor. POSITION SUMMARY:We are in search of a detail-oriented and proactive Electrical Project...


  • Indianapolis, United States Performance Validation Full time

    About UsHere at Performance Validation, Inc (PV) we have been providing Commissioning, Qualification, and Validation services to the life science industries for 35 years We are a 100% employee owned company with teams in Indiana, Michigan, Illinois, Kansas, Washington, and North Carolina, and we support clients throughout the US and overseas. As an employer,...


  • Indianapolis, United States Performance Validation Full time

    About UsHere at Performance Validation, Inc (PV) we have been providing Commissioning, Qualification, and Validation services to the life science industries for 35 years We are a 100% employee owned company with teams in Indiana, Michigan, Illinois, Kansas, Washington, and North Carolina, and we support clients throughout the US and overseas. As an employer,...


  • Indianapolis, Indiana, United States ENERGYRE LLC Full time

    Job OverviewPosition SummaryENERGYRE LLC is on the lookout for a dedicated and skilled Renewable Energy Project Coordinator to enhance our innovative Development team. Reporting to the Senior Vice President (SVP) of Development, the Project Coordinator will be instrumental in managing and orchestrating activities throughout the various phases of renewable...