Project Coordinator/Administrative Assistant

1 week ago

Indianapolis, United States Reserve Squad Full time
Job DescriptionJob Description

Project Coordinator/Administrative Assistant - Hybrid (must live in the Greater Indianapolis area since onsite is required also)

Are you proficient in Microsoft Office or similar software and detail-oriented professional with a knack for orchestrating project timelines and ensuring seamless execution? Our client is seeking an Administrative Assistant/Project Coordinator to join their dynamic team and contribute to the success of our automation projects.

This position is onsite and remote, fully onsite initially to learn and work directly with the teams. Must be able to commute to the office in Indianapolis, Indiana. This is a full-time position of 30-40 hours a week.

Role Overview:

Within this role, you will be critical in supporting project managers for coordinating and scheduling tasks, resources, and deliverables across a diverse range of industrial automation projects. Your expertise in project planning and organizational skills will be pivotal in ensuring projects are completed on time and within budget.

Responsibilities:

Collaborate with project managers to develop and maintain project schedules, utilizing tools such as Microsoft Project, IFS or Smartsheet, ensuring alignment with project objectives and milestones. Strong knowledge of Microsoft Office, especially in Excel. Familiarity with Microsoft Project.

Assist in resource allocation and management, coordinating with internal teams and external vendors to ensure the availability of resources required for project execution. Strong knowledge of Microsoft Teams to capture meeting notes, schedule and coordinate meetings, messaging and sending documents.

Monitor project progress and identify potential risks or delays, proactively communicating with stakeholders and implementing mitigation strategies to keep projects on track. Proactive communication is going to be key through email and Microsoft Teams.

Maintain accurate project documentation, including schedules, progress reports, meeting minutes, and action items, ensuring all project stakeholders have access to up-to-date information.

Provide administrative support to project managers, including calendar management, meeting coordination, and travel arrangements, enabling efficient project management operations.

Requirements:

Organizational Expertise: Demonstrated experience in project scheduling and coordination, preferably in an engineering or industrial environment.

Tech Savvy: Proficiency in project management software such as Microsoft Project, or similar tools, along with skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Business Systems (IFS, Oracle or SAP).

Detail-Oriented: Strong attention to detail with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing project requirements.

Effective Communicator: Excellent verbal and written communication skills, with the ability to collaborate effectively with cross-functional teams and communicate project status updates clearly and concisely.

Project scheduling certification, project management certification or related certifications.

Perks of the Dynamic Role:

Competitive Compensation: Enjoy a competitive salary commensurate with experience.

Professional Development: Access to training and development programs to enhance your skills and advance your career in project management.

Comprehensive Benefits Package: Eligibility for medical, dental, vision, and retirement benefits, along with additional perks such as tuition reimbursement and employee wellness programs.

Collaborative Culture: Join a supportive and collaborative team environment where your contributions are valued, and teamwork is celebrated.

Work-Life Balance: Benefit from flexible work arrangements and a healthy work-life balance, with opportunities for remote work and flexible scheduling.

Must live in and be eligible to work in the USA. Reserve Squad is an Equal Opportunity Employer.

To learn more about Reserve Squad, visit our website at www.reservesquad.com.

  • Construction Project Management Administrative Coordinator

    1 week ago

    Indianapolis, Indiana, United States Gilliatte General Contractors Inc. Full time

    Job OverviewGilliatte General Contractors, Inc. is seeking a dedicated Project Management Administrative Coordinator to assist the project management team with administrative tasks. This role will involve supporting multiple Project Managers and requires strong multitasking abilities. The ideal candidate will demonstrate initiative and sound judgment in...

  • Administrative Coordinator

    2 weeks ago

    Indianapolis, Indiana, United States ATC Full time

    Job SummaryATC is seeking a highly skilled and experienced Administrative Assistant to join our team. The ideal candidate will have a strong background in administrative management and be able to provide high-level support to our agency or facility.Key ResponsibilitiesProvide administrative assistance to senior staff members and managementDevelop and...

  • Administrative Coordinator

    16 hours ago

    Indianapolis, Indiana, United States ATC Full time

    Job SummaryATC is seeking a highly skilled and experienced Administrative Assistant to join our team. The ideal candidate will have a strong background in administrative management and be able to provide high-level support to our agency or facility.Key ResponsibilitiesProvide administrative assistance to senior staff members and managementDevelop and...

  • Commercial Construction Project Manager Administrative Assistant

    4 days ago

    Indianapolis, Indiana, United States Gilliatte General Contractors Inc. Full time

    Job SummaryGilliatte General Contractors, Inc. is seeking a highly skilled Project Manager Administrative Assistant to provide administrative support to our project management team. This role will involve working closely with multiple project managers, requiring strong organizational and time management skills.Key ResponsibilitiesCoordinate and support all...

  • Commercial Construction Project Manager Administrative assistant

    1 month ago

    Indianapolis, United States Gilliatte General Contractors Inc. Full time

    Job DescriptionJob DescriptionGilliatte General Contractors, Inc. is looking for a Project Manager Administrative Assistant to provide admin support to the project management team. This position will work for multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry...

  • Senior Administrative Coordinator

    2 weeks ago

    Indianapolis, Indiana, United States A Plus Staffing Solutions Full time

    Job OverviewWe are currently seeking a Senior Administrative Coordinator to provide essential support within a prestigious legal firm.The Senior Administrative Coordinator will play a pivotal role in assisting a key partner by managing schedules, handling sensitive information, and facilitating effective communication among the partner, clients, and internal...

  • Project Support Coordinator

    4 weeks ago

    Indianapolis, United States Performance Validation Full time

    About UsHere at Performance Validation, Inc (PV) we have been providing Commissioning, Qualification, and Validation services to the life science industries for 35 years We are a 100% employee owned company with teams in Indiana, Michigan, Illinois, Kansas, Washington, and North Carolina, and we support clients throughout the US and overseas. As an employer,...

  • Project Support Coordinator

    4 weeks ago

    Indianapolis, United States Performance Validation Full time

    About UsHere at Performance Validation, Inc (PV) we have been providing Commissioning, Qualification, and Validation services to the life science industries for 35 years We are a 100% employee owned company with teams in Indiana, Michigan, Illinois, Kansas, Washington, and North Carolina, and we support clients throughout the US and overseas. As an employer,...

  • Administrative Coordinator

    3 weeks ago

    Indianapolis, United States McGuire Sponsel Full time

    Job DescriptionJob DescriptionSalary: Job Category Global Business ServicesLevel Entry-Level/AdministrativeTime Type Full-timeLocation Indianapolis The role: McGuire Sponsel is seeking a Practice Coordinator for our Global Business Services team.  This position has been created due to McGuire Sponsel’s recent rapid national growth. We are seeking an...

  • Commercial Construction Project Manager Administrative assistant

    1 month ago

    Indianapolis, United States Gilliatte General Contractors Inc. Full time

    Job DescriptionJob DescriptionGilliatte General Contractors, Inc. is looking for a Project Manager Administrative Assistant to provide admin support to the project management team. This position will work for multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry...

  • Administrative Assistant

    2 days ago

    Indianapolis, United States Collabera Full time

    Description Home Search Jobs Job Description Administrative Assistant Contract: Indianapolis, Indiana, US Salary: $28.00 Per Hour Job Code: 353719 End Date: 2024-10-11 Days Left: 28 days, 3 hours left Apply About the Role: The North America Integrated Health Services Administrative Support role provides support to all Integrated Health Services...

  • Office Administrator Coordinator

    3 months ago

    Indianapolis, United States CORNERSTONE CONSTRUCTION GROUP LLC. Full time

    Job DescriptionJob DescriptionAbout Cornerstone Construction GroupCornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates....

  • Construction Project Coordinator

    4 days ago

    Indianapolis, Indiana, United States CORNERSTONE CONSTRUCTION GROUP LLC. Full time

    Job DescriptionCornerstone Construction Group LLC is seeking a highly skilled Construction Project Coordinator to lead the successful execution of various projects from start to finish. This key resource will be responsible for maintaining all construction file records for each project and providing critical reporting performance information to senior...

  • Project Administration Support Specialist

    2 weeks ago

    Indianapolis, Indiana, United States Caring Connection Full time

    Caring Connection is in search of a dedicated and enthusiastic individual eager to expand their knowledge in project administration, customer relations, event coordination, and creative initiatives. Key Responsibilities: Support the project manager with various tasks.Perform administrative duties including filing, typing, data entry, and providing assistance...

  • Construction Project Coordinator

    3 months ago

    Indianapolis, United States CORNERSTONE CONSTRUCTION GROUP LLC. Full time

    Job DescriptionJob DescriptionCornerstone Construction Group, LLC is looking for a Construction Project Coordinator to join our team in our Indianapolis office. This person will lead the successful execution of a variety of projects from start to finish is key resource in maintaining all construction file records for each project and providing critical...

  • Administrative Coordinator

    2 weeks ago

    Indianapolis, Indiana, United States Hays and Sons Construction Inc. Full time

    Job OverviewWe are in search of a meticulous and proactive Administrative Coordinator to provide essential support to our Executive team. The successful candidate will possess a wealth of experience in managing a diverse array of administrative and executive support responsibilities, demonstrating the ability to operate independently and effectively.Key...

  • Administrative Assistant

    2 days ago

    Indianapolis, United States MiraVista Diagnostics Full time

    Summary of ResponsibilitiesPerforms broad administrative and staff support duties for the organizationEssential Duties and ResponsibilitiesProvide administrative support to ensure smooth day-to-day operations, including managing calendars, scheduling meetings, and handling correspondence.Maintain and organize physical and electronic files, documents, and...

  • Administrative Assistant

    2 days ago

    Indianapolis, United States MiraVista Diagnostics Full time

    Summary of ResponsibilitiesPerforms broad administrative and staff support duties for the organizationEssential Duties and ResponsibilitiesProvide administrative support to ensure smooth day-to-day operations, including managing calendars, scheduling meetings, and handling correspondence.Maintain and organize physical and electronic files, documents, and...

  • Energy Project Coordinator

    1 week ago

    Indianapolis, Indiana, United States Envelop Group Full time

    As a member of the Envelop Group, the PSG Energy Group facilitates the exploration and implementation of energy efficiency and sustainability initiatives for our clients. We conduct a thorough analysis of energy consumption to uncover potential savings and renewable energy solutions. Our comprehensive approach encompasses everything from initial concept and...

  • Project Coordinator/Operations Specialist

    4 days ago

    Indianapolis, Indiana, United States Reserve Squad Full time

    Job DescriptionJob Summary:Reserve Squad is seeking a highly organized and detail-oriented Project Coordinator/Operations Specialist to join our dynamic team. As a key member of our operations team, you will play a critical role in supporting project managers in coordinating and scheduling tasks, resources, and deliverables across a diverse range of...