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Executive Assistant II

1 month ago

Alabama, United States The University of Alabama Full time

Pay Grade/Pay Range:  Minimum: $53,500 - Midpoint: $66,900 (Salaried E8)

Department/Organization: 240101 - Div of Opport Connections & Success

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Executive Assistant II provides complex administrative support for Vice President or position of comparable size, scope, and complexity. Performs complex and non-routine administrative tasks requiring frequent discretion and independent judgement. Acts as liaison of the executive and their office. Drafts and sends communications on executive’s behalf. Manages the office of the executive to include supervision of office staff. Oversees maintenance of all files, records, and reports. Oversee and works on special projects.

Additional Department Summary: The Executive Assistant II provides confidential high-level administrative support for the Vice President and Associate Provost for Opportunities, Connections and Success to ensure that the mission and initiatives of the division support the overall mission of the University. Manages the office including supervision of staff; response to inquiries and requests; internal and external communications; scheduling and meeting planning; as well as maintenance of all files, records, and reports. May develop and manage complex projects. Serves as a liaison for the executive to various stakeholders including faculty, staff, students, parents, alumni, donors and external community members. Resolves operational and administrative issues, and moves quickly within the dynamic work environment. Coordinates and plans meetings, programs and events. Serves as an ambassador of The University of Alabama at assigned University-related functions.

Required Minimum Qualifications: Master's degree; OR bachelor's degree and two (2) years of complex administrative support experience; OR associate's degree and four (4) years of complex administrative support experience; OR high school diploma or GED and six (6) years of complex administrative support experience.

Additional Required Department Minimum Qualifications: High school diploma or GED and seven (7) years of executive or high-level administrative support experience; or an associate's degree and five (5) years of executive or high-level administrative support experience; or a bachelor's degree or higher and three (3) years of executive or high-level administrative support experience.

Skills and Knowledge: Successful candidate must have the ability to function independently in solving problems and decision making. Ability to maintain confidentiality. High motivation and attention to detail. Proficiency in Microsoft Office. Working knowledge of social media platforms for marketing and outreach. Ability to display a positive and professional demeanor under challenging circumstances. Demonstrated verbal and written communication skills. Demonstrated planning and organizational skills. Ability to prioritize, multitask, and schedule work for efficient operations. Ability to engage in a respectful and positive manner with various stakeholders. Demonstrated problem solving and decision making experience. Ability to see the "big picture" while ensuring quality of support and service to internal and external stakeholders.

Preferred Qualifications: Demonstrated experience performing complex administrative support for the executive management level. Experience in a higher educational institution. Familiarity with the internal and external stakeholders of the office. Working knowledge of the Banner system to maintain budgets and access student records.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster