Administrative Assistant II

1 month ago

Tuscaloosa, United States The University of Alabama Full time

Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 223101 - Dean's Office-Nursing

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Note to Applicants: Position is eligible for hybrid work subject to University policy.

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: The Administrative Assistant II assists the Vice Dean in day-to-day operations to fulfill the Capstone College of Nursing (CCN) mission, vision, goals, and values. Communicates professionally and regularly with the CCN community to support the success of the entire University. Oversees the Vice Dean's general office with administrative, managerial, project, and secretarial duties requiring complexity, support, and a wide variety of knowledge and skills. Serve as the primary liaison of the Vice Dean's office and arrange agendas, itineraries, and meetings while compiling data and preparing various materials, reports, etc.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Proficient in Zoom, the latest Microsoft Office suite items (Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneNote, and OneDrive), and Qualtrics Survey software. Excellent interpersonal, public relations, organizational, communication, and writing skills within various formats (virtual, phone, in-person, and Microsoft Office). Attention to detail. Strong presentation, problem-solving, and time management skills. Ability to interact effectively with faculty, staff, and students from a variety of backgrounds and experiences with professionalism and confidentiality. Ability to function independently and multi-task with prioritization.

Preferred Qualifications: Bachelor's degree in business management, general business, or operations management and substantial planning, management, and supervisory experience in a college, university, or healthcare setting, with heavy experience utilizing technology.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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