Administrative Assistant II

1 month ago

Tuscaloosa, United States The University of Alabama Full time

Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 204671 - Institute for Soc Sciences Res

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: The Institute for Social Science Research (ISSR) is an interdisciplinary organization with a broad mission to promote and conduct research in the social sciences.

Manages all aspects of daily operations of the ISSR office. Provides support services to all department personnel and students, including research staff, office staff, graduate research assistants, and undergraduate assistants. Manages and schedules meetings. Coordinates events. Prepares meeting agendas. Handles department correspondence. Reconciles P-card transactions for faculty and staff. Orders supplies, manages work orders, and space allocations. Submits requisitions and position descriptions for the department in PageUp.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Excellent interpersonal skills. Ability to communicate effectively and concisely written and verbally. Ability to problem solve and propose solutions consistent with established policies and procedures. Ability to work cooperatively with others toward common objectives. Strong organizational and time management skills. Detailed oriented. Ability to recognize and maintain confidentiality of sensitive information. Advanced knowledge of Microsoft Office (Excel, Word, Outlook, Teams, etc.).

Preferred Qualifications: Banner, Concur, PageUp, and UA systems experience.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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