Administrative Assistant II

3 months ago

Tuscaloosa, United States University of Alabama Full time

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:  214101 - Dean's Office - Engineering

Normal Work Schedule:  Monday - Friday 8:00am to 4:45pm

Job Summary:  The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:  Assists the Assistant Dean of Student Success, the Executive Director of Engineering Entrepreneurship, and the Director of Space Technologies and Engineering Research. Provides support for an integral part of the College of Engineering Office of the Dean and is responsible for a variety of functions which contribute to creating a professional, welcoming, and well-organized office. Provides administrative oversight and operational support. Communicates regularly with faculty, staff, students, and community and campus partners. Maintains individual schedules, orders office supplies, schedules rooms for meetings, and coordinates college-level events and meetings.

Required Minimum Qualifications:  High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:  Excellent communication and customer friendly service skills. Efficient and accurate computer and data entry skills (Qualtrics, doodle polls, etc.). Good organizational skills. Ability to work collaboratively in a dynamic setting. Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, etc.). High degree of self-motivation and directional initiative. Demonstrated tact, versatility, cooperation, and adaptability.

Preferred Qualifications:  Experience with University operating software programs (Concur, Astra, etc.). Knowledge of University financial accounting, purchasing, and travel policies and procedures.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law"

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-NursingNormal Work Schedule: Monday - Friday 8:00am to 4:45pmNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs...

  • Administrative Assistant II

    3 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-NursingNormal Work Schedule: Monday - Friday 8:00am to 4:45pmNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, United States The University of Alabama Full time

    Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4) Department/Organization: 223101 - Dean's Office-Nursing Normal Work Schedule: Monday - Friday 8:00am to 4:45pm Note to Applicants: Position is eligible for hybrid work subject to University policy. Job Summary: The Administrative Assistant II provides administrative support for...

  • Administrative Assistant II

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Overseas Studies (Main Account)Normal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Institute for Soc Sciences ResNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Intercultural CenterNormal Work Schedule: Monday - Friday 8:00am to 5:00pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Administrative Assistant II

    2 months ago

    Tuscaloosa, United States The University of Alabama Full time

    Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4) Department/Organization: 301103 - Alumni Affairs Normal Work Schedule: Monday - Friday 8:00am to 4:45pm Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts...

  • Administrative Assistant II

    3 weeks ago

    Tuscaloosa, United States The University of Alabama Full time

    Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4) Department/Organization: 223101 - Dean's Office-Nursing Normal Work Schedule: Monday - Friday 8:00am to 4:45pm Note to Applicants: Position is eligible for hybrid work subject to University policy. Job Summary: The Administrative Assistant II provides administrative support for the...

  • Administrative Assistant II

    2 months ago

    Tuscaloosa, United States The University of Alabama Full time

    Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4) Department/Organization: 200501 - Overseas Studies (Main Account) Normal Work Schedule: Monday - Friday 8:00am to 4:45pm Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, United States The University of Alabama Full time

    Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4) Department/Organization: 240102 - Intercultural Center Normal Work Schedule: Monday - Friday 8:00am to 5:00pm Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, United States The University of Alabama Full time

    Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4) Department/Organization: 204671 - Institute for Soc Sciences Res Normal Work Schedule: Monday - Friday 8:00am to 4:45pm Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented...

  • Jackson Security/Buford Locksmith

    6 days ago

    Tuscaloosa, United States Premier Service Company, Inc. Full time

    Summary of Duties The Administrative Assistant is a supporting role to the Administrative Assistant II and Security Service Managers at Jackson Security Services/Buford Locksmith. Responsibilities include answering the phones, managing scheduling and front counter to include cash drawer, processing purchase orders and invoices, and ensuring timely...

  • Executive Administrative Coordinator

    6 days ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    Position Overview: The Administrative Assistant II at the Dean's Office - Engineering plays a crucial role in facilitating the smooth operation of the unit.Provides essential administrative assistance to support daily operations.Serves as the primary point of contact for office communications.Manages incoming inquiries through various channels, including...

  • Accountant II

    4 hours ago

    Tuscaloosa, United States The University of Alabama Full time

    Accountant II - 524719 Job no: 524719 Work type: Regular Full-time (Benefits eligible) Location: Tuscaloosa Categories: Accounting/Bookkeeping, Administrative / Professional Pay Grade/Pay Range: Minimum: $53,500 - Midpoint: $66,900 (Salaried E8) Department/Organization: 401101 - VP Community Affairs Normal Work Schedule: Monday - Friday 8:00am to 4:45pm Job...

  • Accountant II

    2 days ago

    Tuscaloosa, United States University of Alabama Full time

    Accountant II - 524719 Tuscaloosa, Alabama, United States Community Affairs Accounting/Bookkeeping Administrative / Professional Regular Full-time (Benefits eligible) Closing at: Sep 12 2024 at 22:55 CDT Add to...

  • Accounting Assistant II

    4 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-Culverhouse College of BusinessNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Accounting Assistant II maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry...

  • Assistant Court Administrator

    4 weeks ago

    Tuscaloosa, United States City of Tuscaloosa, AL Full time

    The purpose of this classification is to assist with the daily administration of Municipal Court operations. Work includes collecting and reporting court-related data and involves compiling, reviewing, analyzing, and evaluating data, and preparing statistical and narrative reports. The following duties are normal for this classification. The omission of...

  • Administrative Assistant I

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: Mechanical EngineeringNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office...

  • Administrative Assistant

    3 weeks ago

    Tuscaloosa, United States Benchmark Full time $15 - $19

    Job DescriptionJob DescriptionAbout us: Benchmark is a local, family-owned manufacturing company that has been around for almost 50 years, and we are still growing! We pride ourselves on hiring and keeping good people. Our average employee tenure is 10+ years.We offer our employees competitive wages, career growth, excellent benefits including health, dental...

  • Administrative Assistant I

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: GeographyNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives...