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Administrative Assistant

2 months ago

Walnut Creek, United States FM Global Full time

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

 

We are seeking a highly organized and strategic individual to join us as an Administrative Assistant, who will focus on supporting all administrative aspects of the Client Service Team, and jointly supporting the Account Engineer’s and Operations Manager.

  • Manage incoming and outgoing correspondence with outside clients, brokers, and various stakeholders within the company.
  • Calendar management, expense reports, travel arrangements for the Client Service Manager (CSM).
  • Arrange and coordinate in-person and remote meetings for CSM.
  • Plans and manages all Client Service events, trainings, and social functions.
  • Reserve meeting location(s), confirm and follow up on technology needs, make travel arrangements, catering, reservations, and security notifications as needed.
  • Assist and back-up executive assistant and other administrative assistants, when needed.
  • Prepare weekly, monthly, and quarterly reports for CSM and Account Engineer’s.
  • Maintain E-file system and contact databases (CRM or other Electronic Data systems)
  • Execute with spirit of collegiality, teamwork, and responsiveness to broader staff.
  • Additional duties requested by management.

    Skills:

  • Thorough knowledge of Microsoft Suite applications
Highly refined telephone skillsExcellent written and verbal communication skillsOutstanding interpersonal skillsAbility to provide leadership to other administrative staff.Manage sensitive matters with a high level of confidentiality and discretion.Ability to use photoshop and other tools to make visual presentations.Qualifications: 

Required Education:

Bachelor’s degree or equivalent experience in a senior administrative or like job position

 

Highly Preferred Education:

Bachelor’s degree.Several years of administrative experience

The salary range for this position is $54,300 to $76,200. The final salary offer will vary based on geographic location, individual education, skills, and experience. The position is eligible to participate in FM Global’s comprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances and much more.