Administrative Assistant

2 months ago

Walnut Creek, United States Walnut Creek Presbyterian Church Full time
Job DescriptionJob DescriptionAdministrative AssistantPART TIME WALNUT CREEK, CA


Overview
The Administrative Assistant plays a pivotal role in ensuring the smooth operation of Sunday services by anticipating needs and taking ownership of tasks. This position provides part time administrative support to the Lead Pastor, Worship Arts Director, Outreach Director, and Operations Manager. The ideal candidate will have a warm and welcoming demeanor, possess strong anticipatory skills, and demonstrate proactive problem-solving abilities.

Key Responsibilities

  • Sunday Support
    • Coordinate special Lunches & Events held on Sundays.
    • Be available to support the needs of the directors and Lead Pastor on Sunday.
    • Follow a checklist to ensure everything is prepared and in place for Sunday.
  • Administrative Support to the Lead Pastor, Worship Arts Director & Outreach Director
    • Coordinate Special Events hosted by Lead Pastor.
    • Calendaring & Expense Reconciliation for Lead Pastor.
    • Support administratively (as requested) the Lead Pastor, Worship Arts Director & Outreach Director.
    • Attend pertinent meetings.
  • Administrative Support of Office Operations
    • Assist with administrative and clerical functions associated with running the front office of the church.
    • Answer phones, check general email and forward appropriately.
    • Monitor supply inventories and order as necessary including snack and beverage inventory.
    • Operate a variety of standard office machines
    • Manage maintenance of office equipment including supplies
    • Organize monthly staff events
    • Support with getting out weekly church bulletin & E-mail Newsletter
    • Coordinating mailings & light communications support.

Expectation of adherence to the WCPC staff values
  • Character- Exercises the fruit of the spirit
  • Competency - Possesses skill and passion for the work
  • Capacity - Has the integrity to work hard without under/over working
  • Chemistry - Gets along with and genuinely loves being around the staff team
  • Culture - Recognizes that creating and cultivating healthy staff culture is crucial


Desired Background and Skill Set
  • Growing and deepening faith in Jesus Christ
  • Maintain a life of integrity that reflects a genuine faith in Christ
  • Proactive & Intuitive
  • Detail Oriented
  • Highly organized.
  • Creative problem solver
  • Self-starter able to work independently
  • Team player
  • Able to prioritize and multitask when needed.
  • Computer proficiency in Microsoft Suite and/or G-Suite.
    • Adobe InDesign is a plus.
  • Communicate clearly and concisely, both orally and in writing
  • 1-3 years Administrative experience
    • Church Organizational experience a plus


Works with: Operations Manager, Lead Pastor, Worship Arts Director, Outreach
Director

Reports to: Operations Manager

Hours: up to 24 hours per week

Schedule:Sunday, Tuesday & Wednesday In Office (some flexibility on hours & Days)

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