Construction Payroll and Human Resources Administrator

4 weeks ago


Walnut Creek, United States American Mechanical, Inc Full time
Job DescriptionJob DescriptionSalary: $30 - $35

Payroll and Human Resources Administrator

HVAC mechanical contracting business located in Walnut Creek has an immediate opening for a person that enjoys a small business atmosphere, has a can-do attitude, is reliable, and willing to wear various hats. Job duties include payroll processing, assistance with human resources and benefits administration, assisting the Controller with various accounting duties, and some reception and office administration tasks. We are open to part-time or full-time employment. 

Payroll Duties: 

Process bi-weekly and semi-monthly payroll using in-house Foundation software for approximately 30 employees, which includes:

  • Timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions
  • Auditing of timecards to ensure accuracy of data, including PTO, overtime and meal breaks
  • Submitting weekly payroll tax deposits to appropriate tax agencies
  • Process new hires, promotions and terminations
  • Responsible for certified payroll reporting and compliance
  • Calculate and prepare payroll-related journal entries
  • Issue W-2’s timely and accurately

Human Resources and Benefit Administration Duties:

  • Administer onboarding process in Bamboo, entering in personnel documents, training, etc.
  • Order background checks and conduct reference checks for applicants
  • Oversee open enrollment for group health coverage. Responsible for ensuring new hires are enrolled in group health and 401k plans timely
  • Process termination paperwork, COBRA administration, conduct exit interviews and respond to unemployment claims filed.

Accounting Assistant Duties:

  • Assist in month end close, bank account reconciliations, recurring journal entries,
  • Gather documents for annual insurance audit, 401k audit, and ESOP valuation and compliance

Office Administration and Other Duties:

  • Order office supplies as necessary
  • Work with IT to order and set up new phones and/or computers for new hires, and assist employees with ongoing phone and computer needs

Qualifications:

  • Three+ years prior construction payroll processing, including certified payroll
  • Excellent written and oral communication skills an absolute must
  • Detail oriented with strong analytical skills
  • Understanding of federal, state and local wage and tax laws
  • Familiar LCP Tracker a plus
  • Self-motivated, able to work with a minimum of supervision, and handle matters with complete confidentiality
  • Proficient in Microsoft Word, Excel and Outlook
  • Experience with Foundation Software a plus
  • Construction industry experience a plus

Employee Benefits include:

  • Group health coverage including medical, dental and vision
  • Paid time off and holiday pay
  • Employee Stock Option Plan (ESOP)
  • 401k retirement plan
  • Health Savings Account


When applying, please include cover letter and salary requirements.

Pay Range:  $30.00 - $35.00

 

 

 

 

 



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