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Office Manager

2 months ago

Austin, United States NinjaOne Full time

About the Role
As the NinjaOne Office Manager, you are an outgoing, self-motivated individual who enjoys making a positive impression on all the people you interact with and experienced at building relationships with, colleagues, customers, and vendors alike. You will be lead point of contact for all office related items as well as working with the CEO, CRO and senior leaders closely on scheduling meetings, in office events and vendor communications.
As the Office Manager you will be the front line of the office and employee experience. You enjoy planning events to celebrate milestones, holidays, and all things NinjaOne. You take pride in ensuring the office is stocked with snacks, drinks, and treats while creating an environment throughout the office where you and your coworkers enjoy coming to and where all feel cared for.
Location -In office daily Austin, TX 7:30 am - 4:30 pm with ability to cover company office events as well.
What You'll be Doing

  • Serve as the point person for:
    • Facilities Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Expense Reports
    • Errands
    • Purchasing
    • Inventory of breakroom items
  • Track and order office supplies, snacks, and beverages regularly; stock and replenish them daily.
  • Maintain the office condition and arrange necessary repairs.
  • Partner with HR to update and maintain office policies as necessary.
  • Organize office operations and procedures.
  • Facilitate the first day onboarding experience for new employees.
  • Coordination with IT department on all office equipment.
  • Provide general support to visitors and the office at large.
  • Address employee's queries regarding office management issues.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Plan in-house or off-site activities, like parties, celebrations and conferences, weekly catered lunches, and dinner arrangements.
  • Manage emails, letters, packages, phone calls and other forms of correspondence.
  • Manage agendas, travel plans, set meetings and appointments for others as needed.
  • Other duties as needed.


About You

  • 3+ Years of experience as an Office Manager, Front Office Manager or Administrative Assistant.
  • Strong interpersonal skills, with the ability to work with a variety of people and teams.
  • Excellent time management skills with the ability to multi-task, prioritize work and manage projects.
  • Attention to detail and problem-solving skills.
  • Solutions focused with ability to gather & present multiple options as solutions to the executive team.
  • Enhanced organizational and planning skills with the ability to operate in a fast paced ever evolving environment.
  • Polished written and verbal communication skills.
  • A creative mind with an ability to suggest improvements.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular) as well as Zoom, SharePoint, Dropbox, Slack etc.
  • Experience with Lucidchart, Asana, and Trello a plus.


About Us
NinjaOne automates the hardest parts of IT, empowering more than 17,000 IT teams with visibility, security, and control over all endpoints. The NinjaOne platform is proven to increase productivity, while reducing risk and IT costs. NinjaOne is consistently ranked #1 for its world-class support and is the top-rated software on G2 in seven categories including endpoint management, remote monitoring and management, and patch management.
What You'll Love
We are a collaborative, kind, and curious community.
We honor your flexibility needs with full-time work that is hybrid remote.
We have you covered with our comprehensive benefits package, which includes medical, dental, and vision insurance.
We help you prepare for your financial future with our 401(k) plan.
We prioritize your work-life balance with our unlimited PTO.
We reward your work with opportunity for growth and advancement.
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