Administrative Coordinator

4 weeks ago

Louisville, United States hdr Full time
Administrative Coordinator-(180838)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community but around the world.

Job Summary: We are seeking candidates with experience in project coordination, accounting, or marketing for an entry-level Administrative Coordinator role. This position offers a unique opportunity to provide critical administrative support while engaging in diverse project coordination, accounting, and marketing tasks. It's an excellent chance to gain valuable experience in the engineering industry and explore various career development paths.

Responsibilities:

Provide administrative support, including phone coverage, appointment scheduling, and processing expense reports. Compose, organize, and maintain reports, documents, and records Order office supplies, manage stock, and ensure inventory is maintained. Coordinate meeting facilities and manage arrangements. Handle confidential information with professionalism and discretion. Assist with budgeting, planning, and tracking project expenses and spending projections. Support technical staff and project managers with high-level project coordination tasks. Facilitate remote collaboration through conference calls and online meetings. Analyze accounting data and develop methods for trend analysis and presentation. Monitor, track, and organize electronic documentation; assist with project scheduling and filing Support the Quality Program by documenting reviews, updating QA/QC documentation, and ensuring compliance with quality guidelines. Manage project guides, reviews, invoices, and expense reports as needed. Coordinate meetings, assist with presentations, and archive closed projects Perform other duties as needed

Preferred Qualifications:

Associate or bachelor’s degree in business administration or related field  Experience with Adobe InDesign is a plus  Knowledge of A/E industry desired Excel Proficient  Preference given to local candidates Required Qualifications

High School diploma or equivalent Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment Self-motivated, well-organized and detail-oriented Ability to handle confidential information Proficiency with MS Office including Word and Outlook An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

:United States-Kentucky-Louisville

Industry

:Administrative

Schedule

:Full-time

Employee Status

:RegularBusinessClass:Marketing and Admin

Job Posting

:Aug 14, 2024

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