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Human Resources Administrative Coordinator

2 months ago

Louisville, United States G.A.S. Global Full time

Long term contract to possible direct hire role---Hours M-F 7:30-5:00


Job Summary

Our client is seeking a Administrative/HR Coordinator. You will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.


Job Description

  • Manage open-shop requisition and support recruitment strategies and execution including workforce planning, staffing schedules and hiring.
  • Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
  • Complete I-9s for hires and staff transfers (as applicable)
  • Order and distribute hiring/ benefit packets
  • Sorting and distribution of pay stubs
  • Update HR and business reporting on an ongoing basis.
  • Provide clerical and administrative support for multiple departments.
  • Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management, schedule conference rooms and set up catered meals.
  • Prepare outgoing mail and correspondence, including e-mails and faxes.
  • Coordinates and arranges meetings, prepares meeting agendas, assists with setup/cleanup,
  • Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project.
  • Assists with new hire onboarding processes, forms, and documentation.
  • Manages Form I-9 and E-Verify processes for all US new hires while ensuring compliance with employment authorization requirements.
  • uploading new documents and maintaining/creating templates.
  • Fills out and submits expense reports, ensuring all transactions are accounted for.
  • Completes other administrative and HR clerical functions as needed for the project.
  • Regular, reliable attendance; Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.


Skills Required

  • At least 1 year of administrative/clerical experience, construction industry experience preferred.
  • Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
  • Knowledge and experience in SharePoint is a plus.
  • Strong professional interpersonal, written, and verbal communication skills.
  • Able to take direction and provide timely feedback on progress of tasks.
  • Exceptional attention to detail, organization, and active listening skills.
  • Ability to manage multiple tasks effectively.


Education/Training/Certifications

  • High school diploma or general education degree (GED).


“We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.”


JOB-10042485