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Administrative Coordinator

2 months ago

Louisville, Kentucky, United States KY - Louisville Full time
Job Overview

Position Summary

At Atria Senior Living, we are dedicated to fostering environments where our employees excel in their roles, while simultaneously ensuring our residents enjoy fulfilling lives in their homes.

Our mission is to enhance the quality of life and surpass the expectations of those we serve on a daily basis. We believe in harnessing the unique talents of our team members to achieve collective success.

Atria Senior Living offers competitive compensation and exceptional benefits, including:

  • Paid holidays and paid time off
  • Annual rewards for service milestones
  • Comprehensive benefits package: Health, Dental, Vision, and Life Insurance
  • 401(k) plan with employer matching
  • Tuition assistance program

* Eligibility for benefits may vary based on employee classification; reward amounts may differ by location


Key Responsibilities

  • Deliver comprehensive administrative and personal assistance to designated Executive Staff.
  • Independently execute advanced, varied, and intricate secretarial tasks.
  • Generate documents by formatting, editing, typing, copying, and distributing memos, letters, minutes, and presentations.
  • Manage incoming calls, screening and redirecting as necessary.
  • Welcome and direct visitors appropriately.
  • Organize and maintain calendars, including travel and appointments.
  • Coordinate travel arrangements efficiently.
  • Facilitate meetings and conferences.
  • Oversee the preparation and distribution of various reporting packages to the parent organization and team members.
  • Handle invoice processing and prepare expense reports.
  • Maintain and organize files as required.
  • Perform additional duties as assigned.

Qualifications

  • High School diploma or GED; Bachelor's degree preferred.
  • Five to ten years of experience in legal administration.
  • Demonstrated ability to manage confidential information.
  • Proficient in multitasking with flexibility, accountability, and thorough follow-up.
  • Strong customer service orientation.
  • Excellent computer skills, particularly with presentation software.