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Administrative Coordinator

2 months ago

Louisville, Kentucky, United States ASSOCIATED PACKAGING INCORPORATED Full time
Job Summary:

Associated Packaging Incorporated is seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our Executive and Corporate personnel, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Provide administrative support, including greeting visitors, scheduling appointments, and maintaining a professional reception area.
  • Answer incoming calls and relay messages to the relevant personnel.
  • Open, sort, and distribute incoming mail, and coordinate outgoing mail.
  • Schedule maintenance repairs for office equipment and coordinate travel arrangements for Executives and Corporate Personnel.
  • Create sales quotes in Microsoft Word for Sales Partners to provide to customers.
  • Maintain the break room and ensure it is stocked with necessary items.
  • Assist management with ordering food and beverages for meetings.
  • Ensure the reception area is neat and orderly.
  • Monitor and order office supplies as needed.
  • Support filing and check processing for the accounting department.
  • Exhibit polite and professional communication via phone and email.
  • Complete special projects as assigned by management.
  • Provide assistance to other employees as needed.
Requirements:
  • High school diploma or equivalent required.
  • Experience in AR Collections.
  • Five to seven years of receptionist and administrative experience.
  • Proficient in Microsoft Office 365 (specifically Word and Excel).
  • Excellent organizational, multi-tasking, and problem-solving skills.
  • Excellent customer service skills.
  • Professional attitude and appearance required.
  • Excellent written and verbal communication skills required.
Physical Demands:

This is a light work role, requiring exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. Some filing is required, which involves lifting files, opening filing cabinets, lifting file boxes, bending, and/or standing on a stool as necessary.

About Associated Packaging Incorporated:

Associated Packaging Incorporated has been providing packaging solutions for companies since 1977. We value our employees and provide a comprehensive benefits package, including PTO, Employee Assistance Programs, 401k matching, Health Insurance, Medical Insurance, Dental Insurance, Vision Insurance, and more. We are committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.