Office Operations Coordinator
2 weeks ago
Department: People Operations
Position Title: People Operations Administrator
Job Family: People Operations
Work Arrangement: Hybrid – Office & Remote
Reporting To: Director of People Operations
Position Overview:
The People Operations Administrator plays a vital role in facilitating the operational functions within the organization. This position demands an individual who is flexible, meticulous, and dedicated to maintaining efficient office workflows on a daily basis, while executing a variety of administrative responsibilities and coordination tasks to enhance the overall employee experience.
FLSA Status: Exempt
Essential Responsibilities:
- Delivers on-site administrative assistance and embodies a positive and professional representation of the organization.
- Manages visitor access, upholding visitor protocols and utilizing guest management software.
- Arranges logistics for meetings, including room configurations and catering services as necessary.
- Collaborates with maintenance personnel and external vendors to ensure timely completion of inspections, manage vendor agreements, and coordinate emergency repairs.
- Collects supply requests and processes orders, ensuring timely delivery of materials to the office.
- Handles sensitive information with discretion, ensuring confidentiality and compliance with privacy regulations.
- Maintains and updates databases and spreadsheets, and reconciles financial documents.
- Conducts research and compiles information for reports and presentations.
- Ensures invoices are reviewed and reconciled accurately.
- Meets deadlines and adjusts to shifting priorities effectively.
- Receives incoming packages and assists staff with shipping requirements, including coordinating pickups and ordering supplies.
- Operates and maintains office equipment efficiently.
- Completes tasks in a timely and professional manner.
Required Skills and Qualifications:
- Strong verbal and written communication abilities.
- Proficient in data management and entry, with a focus on maintaining organized filing systems.
- Exceptional organizational skills with a keen eye for detail.
- Proven time management skills with the ability to meet deadlines consistently.
- Experience in event planning and coordination.
- Knowledge of supply management and inventory oversight.
- Proactive in problem-solving and process enhancement.
- Familiarity with Microsoft Office Suite and spreadsheet management.
Education and Experience:
- High school diploma or equivalent required.
- Previous experience in an administrative support role is advantageous.
Physical Requirements:
- Ability to sit for extended periods while working on a computer.
- Must be capable of lifting items weighing up to 15 pounds occasionally.
Converge Technology Solutions is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind. This policy applies to all employment terms and conditions.
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