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Office Operations Coordinator

2 months ago

Lexington, Kentucky, United States Converge Technology Solutions Full time

Department: People Operations

Position Title: People Operations Administrator

Job Family: People Operations

Location: Hybrid – Remote & Office

Reports to: Director of People Operations

Overview:

The People Operations Administrator plays a crucial role in facilitating the people operations functions within the organization. This position demands an individual who is adaptable, meticulous, and dedicated to maintaining efficient office workflows daily, executing a variety of administrative responsibilities and coordination tasks to promote seamless operations and enhance the overall employee experience.

Classification:

Exempt

Essential Responsibilities:

  • Delivers on-site administrative assistance while projecting a positive and professional image for the organization.
  • Manages visitor access, ensuring adherence to visitor protocols and utilizing guest management software.
  • Coordinates meeting logistics, including room arrangements and catering services as required.
  • Collaborates with maintenance personnel and external vendors to ensure timely completion of inspections, manage vendor agreements, and coordinate emergency repairs.
  • Processes supply requests, organizes orders, and ensures timely delivery of office supplies.
  • Handles sensitive information with discretion, ensuring confidentiality and compliance with privacy regulations.
  • Maintains and updates databases and spreadsheets, including invoice reconciliation.
  • Researches and compiles information for reports and presentations as requested.
  • Ensures timely completion of tasks while adapting to shifting priorities.
  • Receives incoming packages and assists staff with shipping requirements, including coordinating pickups and ordering supplies.
  • Operates and maintains office equipment efficiently.
  • Completes all tasks in a timely and professional manner.

Required Skills and Qualifications:

  • Strong verbal and written communication abilities.
  • Proficient in data management and entry, with a focus on improving filing systems.
  • Exceptional organizational skills with a keen eye for detail.
  • Effective time management skills with a proven track record of meeting deadlines.
  • Experience in event planning and coordination.
  • Knowledge of supply management and inventory oversight.
  • Proactive problem-solving and process enhancement mindset.
  • Familiarity with Microsoft Office Suite and spreadsheet management.

Education and Experience:

  • High school diploma or equivalent.
  • Previous experience in administrative support within an office environment is advantageous.

Physical Requirements:

  • Ability to sit for extended periods while working on a computer.
  • Must be capable of lifting up to 15 pounds occasionally.

Converge Technology Solutions is an equal opportunity employer that values diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations to enable employees with disabilities to perform essential job functions, as required. The employer reserves the right to modify or assign additional duties to this position at any time.