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Office Coordinator

2 months ago

Lexington, Kentucky, United States Volkert Inc Full time
Position Overview

Are you ready to embark on a rewarding career path?

Volkert Inc. is a proud employee-owned organization and ranks among the Top 100 design firms, dedicated to delivering innovative solutions for sustainability, enhancing infrastructure, environmental stewardship, and resource management. With a legacy dating back to 1925, we are excited to celebrate a century of service to our employees, clients, partners, and communities.

We are currently seeking a motivated Administrative Assistant to provide essential support to our Midwest Region.

Key Responsibilities:

  • Administrative Duties
    1. Maintain and update project logs to ensure accuracy and completeness.
  • Billing and Invoicing
    1. Assist in the timely submission of subcontractor invoices.
  • Project Management Support
    1. Help complete project initiation forms and set up project file structures for effective document management.
  • Document Control
    1. Assist in overseeing the document control system to ensure organized filing.
  • Additional Tasks
    1. Support various administrative functions, including:
    • Responding to correspondence as directed.
    • Managing office supplies and inventory.
    • Coordinating meetings, travel arrangements, and training sessions.
    • Facilitating the ordering and delivery of supplies for remote team members.

Qualifications:

  • Exemplary office etiquette and strong customer service skills for both internal and external stakeholders.
  • Familiarity with MS Office Suite, including MS Excel, MS Word, and MS Project.
  • Willingness to work in a part-time office setting.
  • Attributes of a successful team member at Volkert:
    • Act as a brand ambassador who promotes diversity and inclusion.
    • Demonstrate initiative and independent judgment in resolving work-related challenges.
    • Communicate effectively in both verbal and written forms.
    • Ability to manage multiple tasks within a collaborative environment.

What We Offer:

  • Competitive salary and benefits.
  • Flexible work arrangements that promote a healthy work-life balance.
  • Engaging and innovative project opportunities.
  • Employee referral incentives.
  • Paid Time Off (PTO) and recognized holidays.

At Volkert, we believe in making a meaningful impact through our work, enhancing the quality of life in our communities.