Administrative Executive Assistant

1 week ago

New York, New York, United States NYC Health + Hospitals Full time

About NYC Health + Hospitals

Lincoln Medical and Mental Health Center stands as a leading acute care facility in New York City, located in the vibrant Downtown Bronx. As a distinguished teaching hospital, it is celebrated for its Centers of Excellence and is recognized as a frontrunner in adopting cutting-edge medical technologies and best practices. Our dedicated team of highly skilled healthcare professionals is committed to delivering top-notch, safe, compassionate, culturally sensitive, and patient-focused healthcare. We provide a comprehensive range of services across three primary care domains: Medicine, Pediatrics, and Women's Health, alongside over eighty specialty services. At Lincoln, patient safety and comfort are our utmost priorities.

At NYC Health + Hospitals, our mission is to provide exceptional healthcare services without exception. Every team member embodies a person-centered approach that reflects our ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathetic communication and collaborative partnerships.

Job Overview

Position Purpose:

Under supervision, with a moderate degree of autonomy and judgment, this role involves handling confidential and complex tasks including dictation, transcription, correspondence preparation, managing phone communications, scheduling appointments, and maintaining files and office procedures. The role encompasses various administrative responsibilities aligned with the functions and authority of the Chief Nurse Executive, Deputy Executive Directors of Nursing, and Associate Directors of Nursing.

Key Responsibilities:

  1. Assist the Chief Nurse Executive with a diverse array of activities in hospital administration and operational support services.
  2. Facilitate the collection and organization of reports for the Executive Leadership Committee.
  3. Coordinate and oversee reports generated through the Nursing Administration office.
  4. Prepare agendas, compile materials, and document proceedings for meetings and conferences.
  5. Draft and compose correspondence for the Chief Nurse Executive.
  6. Manage appointment schedules and reservations, ensuring the Chief Nurse Executive is informed of all engagements.
  7. Screen and manage telephone calls, welcoming visitors and callers.
  8. Keep the Chief Nurse Executive and Associate Directors of Nursing updated on pending matters.
  9. Engage in training programs to enhance knowledge of hospital operations.
  10. Perform any additional duties as assigned by the Chief Nurse Executive.

Minimum Qualifications:

1. High School Diploma or equivalent, with four years of clerical experience, including two years as a stenographic secretary; or

2. A Bachelor’s Degree from an accredited institution and one year of experience as a stenographic secretary; or

3. An Associate Degree specializing in Secretarial Science with three years of clerical experience, one year of which must be as a stenographic secretary.

The ability to accurately and swiftly take dictation and transcribe is essential. Candidates must demonstrate discretion and diplomacy in all interactions, exercise initiative in routine correspondence preparation, manage administrative details, and maintain confidentiality regarding executive and corporate matters. High-level verbal, written, and secretarial skills are required, or a satisfactory combination of education, training, and experience.

Benefits:

NYC Health and Hospitals offers a competitive benefits package that includes comprehensive health benefits for employees working 20+ hours per week, retirement savings and pension plans, loan forgiveness programs for eligible employees, paid holidays and vacation in accordance with collectively bargained contracts, college tuition discounts, professional development opportunities, and various employee discount programs.

  • Senior Administrative Executive

    2 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Northbound Executive Search is representing a distinguished Private Equity firm in their search for a Senior Administrative Executive to enhance their expanding administrative team. This role offers a hybrid work environment with significant opportunities for professional advancement.Key Responsibilities:Program Development:Collaborate with the HR Business...

  • Executive Administrative Assistant

    3 days ago

    New York, New York, United States Axelon Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to provide administrative support to our Executive Officers and their teams in the Technology Department.Key ResponsibilitiesAdministrative Support: Provide administrative support to one or more Executive Officers and their teams, including managing calendars,...

  • Administrative Executive Assistant

    2 weeks ago

    New York, New York, United States NYC Health + Hospitals Full time

    About NYC Health + HospitalsLincoln Medical and Mental Health Center stands as a leading acute care facility in New York City. Situated in the Downtown Bronx, Lincoln is a distinguished teaching hospital known for its Centers of Excellence and a pioneer in adopting advanced medical technologies and best practices. Our dedicated team of skilled healthcare...

  • Senior Administrative Assistant to CEO

    1 week ago

    New York, New York, United States Northbound Executive Search Full time

    **About the Role**Northbound Executive Search is seeking a highly skilled and experienced Executive Assistant to support the Founder of a growing family office in the asset management space. This is an exciting opportunity to work in a dynamic environment with intelligent and motivated individuals, and offers the opportunity for growth and professional...

  • Executive Administrative Assistant

    2 months ago

    New York, New York, United States American Express Full time

    You Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...

  • Executive Administrative Assistant

    1 month ago

    New York, New York, United States American Express Full time

    You Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...

  • Executive Administrative Assistant

    3 weeks ago

    New York, New York, United States American Express Full time

    You Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...

  • Executive Administrative Assistant

    2 days ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our business.Key ResponsibilitiesManage complex calendars for senior...

  • Executive Administrative Assistant

    5 days ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our organization.Key ResponsibilitiesManage complex calendars for senior...

  • Administrative Executive

    2 weeks ago

    New York, New York, United States Winston Staffing Services Full time

    Job OverviewPosition: Administrative ExecutiveLocation: New York City AreaWork Hours: Monday to Friday, 8:30 AM - 5:00 PMPosition Summary:Winston Staffing Services is in search of a proactive and skilled Administrative Executive to become a vital part of our organization. In this role, you will provide essential support to our executive team, ensuring the...

  • Executive Administrative Assistant

    1 week ago

    New York, New York, United States Dexian - DISYS Full time

    Job SummaryDexian - DISYS is seeking a highly skilled and experienced Executive Administrative Assistant to join our team. As a key member of our organization, you will provide administrative support to our Managing Directors and teams, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesManage complex calendars for 5...

  • Executive Administrative Assistant

    1 week ago

    New York, New York, United States Dexian - DISYS Full time

    Job SummaryDexian - DISYS is seeking a highly skilled and experienced Executive Administrative Assistant to join our team. As a key member of our organization, you will provide administrative support to our Managing Directors and teams, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesManage complex calendars for 5...

  • Administrative Executive

    1 week ago

    New York, New York, United States Columbia University Full time

    Job Type: Officer of AdministrationRegular/Temporary: RegularHours Per Week: 35Salary Range: $70,000 - $85,000The salary of the selected candidate will be determined based on various factors, including departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith...

  • Executive Administrative Assistant

    6 days ago

    New York, New York, United States Gable Search Group Full time

    About the RoleWe are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division.Key ResponsibilitiesAdministrative Support: Provide day-to-day office management for the Fiscal Services and Revenue Cycle...

  • Senior Executive Administrator

    2 weeks ago

    New York, New York, United States Family Office Full time

    The successful applicant will deliver exceptional administrative support to senior executives within a prestigious family office. The role demands a high level of organization and the ability to manage scheduling and correspondence on behalf of the executive. We seek a candidate with a proven track record of excellence in administrative roles, particularly...

  • Executive/Administrative Assistant

    1 month ago

    New York, New York, United States American Express Full time

    You Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...

  • Executive Administrative Assistant

    1 week ago

    New York, New York, United States Sony Music Entertainment Full time

    Job SummaryThe Executive Administrative Assistant will provide high-level administrative support to the leadership office of Sony Music's headquarters, maintaining the upkeep of the adaptable office and providing general information to C-Suite employees and their guests.Key Responsibilities:Provide day-to-day high-level administrative support, including...

  • Executive Administrative Specialist

    2 weeks ago

    New York, New York, United States Rutgers University Full time

    Position Overview: Rutgers University-Newark is in search of an Administrative Coordinator to enhance their operational team. This role will report directly to the Senior Executive Associate (SEA) and is pivotal in delivering high-level administrative assistance while overseeing essential daily office functions for the Chancellor's Office.Key...

  • Executive Administrative Coordinator

    2 weeks ago

    New York, New York, United States TD Securities (USA) LLC Full time

    Job Title: Executive Administrative Coordinator - TDS at TD SecuritiesOverview:The Executive Administrative Coordinator - TDS delivers exceptional administrative assistance, managing intricate tasks while collaborating with personnel across various levels within the organization, external partners, and clients. This position entails handling sensitive...

  • Executive Administrative Coordinator

    1 week ago

    New York, New York, United States Amelia Muir, NP Full time

    Position OverviewWe are looking for an Executive Administrative Coordinator to support a private mental health practice. This role is fully remote and involves assisting a clinician with various administrative responsibilities related to patient management. The position requires approximately 10 hours of work per week.Key Responsibilities:Manage the...