Executive Administrative Assistant

1 month ago

New York, New York, United States American Express Full time

You Lead the Way. We've Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you'll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

American Express Global Commercial Services (GCS) is dedicated to the success of businesses big and small with the vision to be essential to our customers' businesses every day. GCS provides a suite of payment and lending products, solutions for travel and everyday business spending, cross border payments, global currency solutions, and business financing. The Executive Assistant will be a direct report of the Vice President, Control Management.

How will you make an impact in this role?

The Executive Administrative Assistant is a critical member of the GCS and Control Management team who provides organizational support and ensures that the team's logistical needs are met, and helps to promote a positive atmosphere and work culture. This position is responsible for administrative support for the Vice President of Control Management. You are seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently. Building positive relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zonesCalendar management, including scheduling meetings with various colleagues internally and externallyCoordinating logistics for meetings, including scheduling of conference rooms and technology support as requiredPreparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budgetAssisting with timekeeping and payroll dutiesProviding coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leaveHandling organization charts and team rostersBooking and coordinating travel arrangements including air and hotel bookingsSupporting the scheduling and coordination of events, including room booking, catering, etc.Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estateProcessing of requisitions and other invoices, ordering supplies and handling ticket requestsMinimum Qualifications:Experience supporting senior level executives with large and global organizations, complex calendars, and frequent travelOutstanding organizational, administrative, and interpersonal skillsKeen attention to detail in execution and follow-upDemonstrated ability to prioritize multiple tasks and work autonomouslyMust have strong integrity, reliability, and proven ability to handle confidential / critical information with discretionStrong written and verbal communicationProficiency in Microsoft Outlook and WordProficiency in expense and travel management softwarePreferred Qualifications:Proficiency in Microsoft Office programs such as PowerPoint and Excel Salary Range: $24.05 to $48.10 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions. We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include: Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers/Employees - Click here to view the "Know Your Rights" poster and the Pay Transparency Policy Statement. If the links do not work, please copy and paste the following URLs in a new browser window: to access the three posters.

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