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Executive Administrative Assistant

2 months ago

New York, New York, United States Dexian - DISYS Full time

Job Summary

Dexian - DISYS is seeking a highly skilled and experienced Executive Administrative Assistant to join our team. As a key member of our organization, you will provide administrative support to our Managing Directors and teams, ensuring seamless day-to-day operations and exceptional customer service.

Key Responsibilities

  • Manage complex calendars for 5 Managing Directors, coordinating meetings, travel arrangements, and other administrative tasks.
  • Screen incoming calls, determine priority levels, and provide accurate information while maintaining confidentiality.
  • Coordinate logistics for internal and external meetings, conferences, and events.
  • Process invoices and expense claims for team members, ensuring compliance with company policies and procedures.
  • Collaborate with the administrative team to provide support and maintain a positive work environment.

Requirements

  • 5+ years of experience in Executive Administrative roles, preferably in Financial Services or Big Corporate environments.
  • Proven track record of supporting Managing Director-level executives and teams.
  • Experience managing calendars for high-level executives and teams.
  • Proficiency in Microsoft Office (Outlook, Teams) and Zoom.
  • Excellent telephone etiquette, calendar management, and prioritization skills.
  • Tact and good judgment in confidential situations, with experience interacting with senior management.
  • Strong interpersonal, written, and oral communication skills.
  • College degree is a plus.

About Dexian - DISYS

Dexian - DISYS is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As a minority-owned staffing company, we are committed to diversity, equity, and inclusion. We offer a dynamic work environment, competitive compensation, and opportunities for growth and development.