Administrative Support Specialist

2 weeks ago

Brea, California, United States enVista Full time
Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to support members of our IT leadership team. The ideal candidate will be responsible for managing a variety of administrative tasks, ensuring smooth and efficient operations within the team.

Key Responsibilities:

Expense Management:
Submit and track expenses for the IT leadership team members, ensuring timely and accurate processing.

Travel Coordination:
Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to company policies and budgets.

Calendar Management:
Maintain and manage calendars for the IT leadership team, scheduling meetings, appointments, and events.

Meeting Logistics:
Organize and coordinate meeting logistics, including preparing agendas, booking meeting rooms, and arranging offsite meetings.

Qualifications:
Ability to handle confidential information with discretion.
Detail-oriented and able to multitask effectively.
Familiarity with travel booking and expense management software is a plus.

Job Requirements:
3 -5 years of experience as an administrative assistant for leadership
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Target Market Salary Range:

Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs.

The disclosed reasonable estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.

At Envista, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.

The total compensation package for this position may also include an annual performance bonus, medical/dental/vision benefits, 401K match, and/or other applicable compensation plans.

$41,600 - $62,400

Operating Company:
Corporate

Envista is a global family of more than 30 trusted dental brands, united by a shared purpose: to partner with professionals to improve lives.

Envista helps its partners deliver the best possible patient care through industry-leading products, solutions, and technology.

Our comprehensive portfolio, including dental implants and treatment options, orthodontics, and digital imaging technologies, covers an estimated 90% of dentists' clinical needs for diagnosing, treating, and preventing dental conditions as well as improving the aesthetics of the human smile.

Envista and all Envista Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.

The "EEO is the Law" poster is available at:


Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate.

Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes.

An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening.

Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.

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