Business Services Operations Manager
1 week ago
San Jose Evergreen Community College District seeks a highly skilled Business Services Operations Manager to oversee the daily operations of the business office and financial administration.
Key Responsibilities- Reports to the Director of College Fiscal Services
- Full-time, 12 months per year, classified supervisor position
The Business Services Operations Manager is responsible for efficient and effective financial management of a campus or equivalent business unit and communications with the District office.
Key Accountabilities- Efficient and effective financial management of a campus or equivalent business unit
- Communications with the District office
- Advancement to this position would be through promotion based on compliance with the stated qualifications and a demonstrated ability to develop and implement accounting controls, prepare financial performance statements, conduct financial analysis, and supervise staff engaged in a variety of business transactions
- Facilitates data gathering and preparation of annual operating budget proposals for the campus or business unit
- Provides training and technical expertise to administrators, faculty, and staff for budget development and assists in resolving issues and conflicts on expenditures and budget
- Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel, discipline and terminate personnel according to established policies and procedures
- Sets up procedures for monitoring approved budgets, including special funds and grants
- Prepares budget transfers or journal vouchers for corrections and/or adjustments to the budget
- Conducts special financial research or analytical studies to assist administrators in the formulation new policies and planning of new or revised programs
- Monitors the financial performance of special projects, funds, and grants, preparing mandated compliance reports as required
- Receives, reviews, and approves purchase requisitions for appropriateness and budgetary compliance
- Receives, reviews, and approves requests for checks, warrants, claims, and reimbursement for expenses
- Oversees and prepares financial performance statements for the operating budget of the assigned campus/operating unit
- Accounts for fixed assets of the campus/operating unit
- Supervises and coordinates facility use requests by outside agencies and internal departments
- Oversees and prepares periodic financial statements for fund/student accounts, grants, and other special programs
- Acts as campus internal auditor to audit financial data and documents to assure accuracy, completeness and compliance with district policies and procedures and applicable government regulations
- Receives and verifies payroll and related information, forwarding on to a centralized payroll function for processing
- May perform certain financial aid duties such as develop payment plans for students accessing eligible student body funds, bill and receive funds for course attendees
- Conducts various financial studies to support budget, project, and grant proposals
- May perform certain property management functions such as leasing, use scheduling, fees, and billing to outside users
- Structure and format of relational databases used for financial, administrative, and student information
- Accounting and auditing principles and practices
- Theory and practices of cost accounting and governmental accounting
- Principles of supervision, training and performance evaluation
- Modern and complex principles and practices of financial recording keeping and reporting
- Analysis and research methods and techniques, as related to finance and accounting
- Data processing applications
- Pertinent Federal, State, and local laws, codes and regulations
- Interpreting and explaining District policies and procedures
- Preparing and interpreting complex fiscal records and reports
- Operate assigned equipment
- Using software for computer based accounting, budget and data systems
- Preparing clear and concise reports
- Communicating clearly and concisely, both orally and in writing
- Establishing and maintaining effective working relationships with those contacted in the course of work
- Motivational and mediation skills preferred
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