Business Services Supervisor

7 days ago

San Jose, California, United States San Jose Evergreen Community College District Full time
Job Summary

San Jose Evergreen Community College District seeks a highly skilled Business Services Supervisor to oversee the daily operations of the business office and financial administration.

Key Responsibilities
  • Reports to the Director of College Fiscal Services
  • Full-time, 12 months per year, classified supervisor position
Job Purpose

The Business Services Supervisor is responsible for efficient and effective financial management of a campus or equivalent business unit and communications with the District office.

Key Accountabilities
  • Efficient and effective financial management of a campus or equivalent business unit
  • Communications with the District office
  • Advancement to this position would be through promotion based on compliance with the stated qualifications and a demonstrated ability to develop and implement accounting controls, prepare financial performance statements, conduct financial analysis, and supervise staff engaged in a variety of business transactions
Key Duties and Responsibilities
  • Facilitates data gathering and preparation of annual operating budget proposals for the campus or business unit
  • Provides training and technical expertise to administrators, faculty, and staff for budget development and assists in resolving issues and conflicts on expenditures and budget
  • Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel, discipline and terminate personnel according to established policies and procedures
  • Sets up procedures for monitoring approved budgets, including special funds and grants
  • Prepares budget transfers or journal vouchers for corrections and/or adjustments to the budget
  • Conducts special financial research or analytical studies to assist administrators in the formulation new policies and planning of new or revised programs
  • Monitors the financial performance of special projects, funds, and grants, preparing mandated compliance reports as required
  • Receives, reviews, and approves purchase requisitions for appropriateness and budgetary compliance
  • Receives, reviews, and approves requests for checks, warrants, claims, and reimbursement for expenses
  • Oversees and prepares financial performance statements for the operating budget of the assigned campus/operating unit
  • Accounts for fixed assets of the campus/operating unit
  • Supervises and coordinates facility use requests by outside agencies and internal departments
  • Oversees and prepares periodic financial statements for fund/student accounts, grants, and other special programs
  • Acts as campus internal auditor to audit financial data and documents to assure accuracy, completeness and compliance with district policies and procedures and applicable government regulations
  • Receives and verifies payroll and related information, forwarding on to a centralized payroll function for processing
  • May perform certain financial aid duties such as develop payment plans for students accessing eligible student body funds, bill and receive funds for course attendees
  • Conducts various financial studies to support budget, project, and grant proposals
  • May perform certain property management functions such as leasing, use scheduling, fees, and billing to outside users
Knowledge, Skills and Abilities
  • Structure and format of relational databases used for financial, administrative, and student information
  • Accounting and auditing principles and practices
  • Theory and practices of cost accounting and governmental accounting
  • Principles of supervision, training and performance evaluation
  • Modern and complex principles and practices of financial recording keeping and reporting
  • Analysis and research methods and techniques, as related to finance and accounting
  • Data processing applications
  • Pertinent Federal, State, and local laws, codes and regulations
  • Interpreting and explaining District policies and procedures
  • Preparing and interpreting complex fiscal records and reports
  • Operate assigned equipment
  • Using software for computer based accounting, budget and data systems
  • Preparing clear and concise reports
  • Communicating clearly and concisely, both orally and in writing
  • Establishing and maintaining effective working relationships with those contacted in the course of work
  • Motivational and mediation skills preferred

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