Logistics Permit Coordinator
1 week ago
Company: Structural Component Systems, Inc.
Position: Transportation Permit Associate Classification: Hourly
Department: Customer Service Reports To: Shipping Manager
Key Responsibilities
The Transportation Permit Associate plays a vital role in supporting the transportation division, facilitating effective operations and seamless communication among drivers, clients, and internal teams. This position encompasses managing documentation, coordinating schedules, and assisting with various administrative functions essential for the daily workings of the logistics sector.
Documentation and Record Management:
- Compile and uphold precise records of transportation activities, including delivery timelines, driver logs, and cargo documentation.
- Process and archive transportation paperwork such as bills of lading, delivery confirmations, and compliance documentation.
Scheduling and Coordination:
- Assist in the scheduling and dispatching of vehicles and operators to guarantee timely and effective deliveries.
- Collaborate with drivers to verify delivery schedules, routes, and any specific instructions.
- Manage rescheduling and route modifications as necessary.
Client Relations:
- Act as a liaison for clients, addressing inquiries, providing updates, and resolving any issues related to transportation services.
- Communicate with customers to confirm delivery specifics and address any concerns.
Regulatory Compliance:
- Ensure that all transportation operations adhere to federal, state, and local regulations.
- Monitor and track compliance with safety standards and maintain records for audits.
Administrative Assistance:
- Conduct general office duties such as answering phones, managing emails, and handling correspondence.
- Prepare reports and presentations related to transportation performance and metrics.
- Assist with billing and invoicing processes, ensuring accuracy and timely processing.
Collaboration with Internal Teams:
- Work closely with logistics, operations, and accounting departments to ensure alignment and effective communication.
- Support the recruitment and onboarding of new drivers and staff as needed.
Qualifications
- High school diploma or equivalent; associate degree or vocational training in logistics or business administration preferred.
- Demonstrated experience in an administrative support role, preferably within the transportation or logistics sector.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with transportation management software is advantageous.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of transportation regulations and compliance is a plus.
Work Environment and Physical Requirements
- Occasional lifting or carrying of office supplies and documents.
- Office environment with occasional site visits or fieldwork.
- Standard working hours with potential overtime during peak periods or special projects.
- Ability to sit for extended periods, utilize a computer, and manage paperwork.
Note: The list of essential functions is not exhaustive and may be supplemented as necessary.
Job Posted by ApplicantPro-
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