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Logistics Permit Coordinator

2 months ago

Fremont, Nebraska, United States Structural Component Systems Full time
Job Overview

Company: Structural Component Systems, Inc.

Position: Transportation Permit Associate Classification: Hourly

Department: Customer Service Reports To: Shipping Manager

Key Responsibilities

The Transportation Permit Associate plays a vital role in supporting the transportation division by facilitating effective operations and communication among drivers, clients, and internal departments. This position is responsible for managing documentation, coordinating schedules, and providing various administrative assistance to ensure the smooth functioning of the trucking operations.

Documentation and Record Management:

  • Generate and maintain precise records of transportation activities, including delivery timelines, driver logs, and cargo documentation.
  • Handle the processing and filing of transportation-related documents such as bills of lading, delivery confirmations, and compliance paperwork.

Scheduling and Coordination:

  • Assist in the planning and dispatching of trucks and drivers to guarantee timely deliveries.
  • Collaborate with drivers to verify delivery schedules, routes, and any specific instructions.
  • Manage rescheduling and route modifications as necessary.

Client Relations:

  • Act as a primary contact for clients, addressing questions, providing updates, and resolving issues related to transportation services.
  • Communicate with customers to confirm delivery specifics and address any concerns.

Regulatory Compliance:

  • Ensure all transportation activities adhere to federal, state, and local regulations.
  • Monitor compliance with safety standards and maintain records for auditing purposes.

Administrative Duties:

  • Perform general office tasks such as answering calls, managing emails, and handling correspondence.
  • Prepare reports and presentations regarding transportation performance and metrics.
  • Assist with billing and invoicing processes, ensuring accuracy and timely completion.

Collaboration with Internal Teams:

  • Work closely with logistics, operations, and accounting departments to ensure effective communication and alignment.
  • Support the recruitment and onboarding processes for new drivers and staff as needed.

Qualifications

  • High school diploma or equivalent; an associate degree or vocational training in logistics or business administration is preferred.
  • Demonstrated experience in an administrative support role, ideally within the transportation or logistics sector.
  • Strong organizational and multitasking abilities with a keen attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with transportation management software is advantageous.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Knowledge of transportation regulations and compliance is a plus.

Work Environment and Physical Requirements

  • Occasional lifting or carrying of office supplies and documents.
  • Office environment with occasional site visits or fieldwork.
  • Standard working hours with potential overtime during peak periods or special projects.
  • Ability to sit for extended periods, utilize a computer, and manage paperwork.

Note: The list of essential functions is not exhaustive and may be supplemented as necessary.

Job Posted by ApplicantPro