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Logistics Permit Coordinator

2 months ago

Fremont, Nebraska, United States Structural Component Systems Full time
Structural Component Systems, Inc.

Job Overview

POSITION: Transportation Permit Associate CLASSIFICATION: Hourly

DEPARTMENT: Customer Service REPORTS TO: Shipping Manager

Key Responsibilities

The Transportation Permit Associate plays a crucial role in providing administrative assistance to the transportation division, facilitating effective operations and seamless communication among drivers, clients, and internal departments. This position encompasses managing documentation, coordinating schedules, and supporting various administrative functions essential for the trucking operations.

Documentation and Record Management:
  • Generate and uphold precise records of transportation activities, including delivery timelines, driver logs, and cargo manifests.
  • Handle and organize transportation documents such as bills of lading, delivery confirmations, and compliance paperwork.
Scheduling and Coordination:
  • Assist in the planning and dispatching of trucks and drivers to guarantee prompt and efficient deliveries.
  • Collaborate with drivers to verify delivery schedules, routes, and any specific instructions.
  • Manage rescheduling and route modifications as necessary.
Client Relations:
  • Act as a liaison for clients, responding to inquiries, providing updates, and resolving any transportation-related issues.
  • Communicate with customers to confirm delivery specifics and address any concerns.
Regulatory Compliance:
  • Ensure that all transportation activities adhere to federal, state, and local regulations.
  • Monitor compliance with safety standards and maintain records for auditing purposes.
Administrative Support:
  • Perform general office duties such as answering calls, managing emails, and handling correspondence.
  • Prepare reports and presentations related to transportation performance metrics.
  • Assist with billing and invoicing tasks, ensuring accuracy and timely processing.
Collaboration with Internal Teams:
  • Work closely with logistics, operations, and accounting departments to ensure effective communication and alignment.
  • Support the recruitment and onboarding processes for new drivers and staff as required.
Qualifications
  • High school diploma or equivalent; an associate degree or vocational training in logistics or business administration is preferred.
  • Demonstrated experience in an administrative support capacity, ideally within the transportation or logistics sector.
  • Strong organizational and multitasking abilities with a keen attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with transportation management software is advantageous.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Knowledge of transportation regulations and compliance is beneficial.
Work Environment and Physical Requirements
  • Occasional lifting or carrying of office supplies and documents.
  • Office environment with potential site visits or fieldwork.
  • Standard working hours with possible overtime during peak periods or special projects.
  • Ability to sit for extended periods, utilize a computer, and manage paperwork.
Note: The list of essential functions is not exhaustive and may be supplemented as necessary.