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Corporate Administrative Coordinator

2 months ago

New Canaan, Connecticut, United States Smith Arnold Partners Full time
About the Opportunity

We are seeking a highly skilled and organized Corporate Administrative Assistant to join our team at Smith Arnold Partners. As a key member of our corporate office, you will play a vital role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our corporate office, including sorting and sending mail, filing, and maintaining records.
  • Office Management: Maintain the office supplies, order new materials and IT hardware, and stock supply stations to ensure a well-stocked and organized office environment.
  • Communication and Customer Service: Greet visitors and applicants, answer phones, and direct calls in a professional and courteous manner.
  • Document Preparation: Handle email, faxes, and messages, and prepare letters, memos, forms, and reports as needed.
  • Meeting Coordination: Coordinate meeting-room calendars and schedule appointments to ensure seamless meeting planning.
  • Office Maintenance: Keep the office clean, stocked, and organized, including the kitchen, conference rooms, and storage closets.
  • Ad Hoc Support: Provide ad hoc support to staff members and Investor Relations, including organizing team events, circulating financial statements, and reports.
  • Task Management: Plan tasks and ensure they are allocated and fulfilled appropriately.
Requirements
  • Education: Bachelor's Degree Preferred
  • Experience: 1+ years of administrative experience
  • Skills: Strong written and verbal skills, experience with MS Suite (Excel, PP, Word, Outlook), detail-oriented, and strong organizational skills.