Event Coordinator

3 weeks ago

New Canaan, Connecticut, United States Grace Farms Foundation Full time
Event Specialist Job Description

At Grace Farms Foundation, we're seeking a highly skilled Event Specialist to join our team. This role is responsible for coordinating, planning, and executing a diverse range of events that reflect the Foundation's mission and values.

Key Responsibilities:
  • Coordinate event logistics, including venue setup, resources, audiovisual, catering, transportation, and staffing needs.
  • Work closely with internal teams and external partners to align event logistics with the broader visitor experience.
  • Anticipate and recommend event solutions, ensuring seamless execution and attendee satisfaction.
  • Collaborate with the catering team to design and execute food & beverage offerings that align with each event's theme and the Foundation's mission.
  • Manage relationships with vendors, ensuring quality and timeliness of services within budget.
  • Participate in communications with presenters and hosts to ensure they have the necessary resources and logistic details covered.
Requirements:
  • Minimum of three (3) years of event planning/coordination/management experience in cultural institutions or corporate spaces.
  • Equivalent of Associates Degree required; Bachelor's Degree in Event Management, Museum Studies, Communications, Hospitality, or similar field preferred.
  • Strong interpersonal, administrative, and communication skills, with the ability to execute tasks with a high degree of professionalism and excellence.
  • Ability to re-prioritize tasks on-the-fly, making sound, independent decisions consistent with the organization's mission.
  • Competencies in fact finding, planning, problem solving, and innovative thinking.
  • Proficiency in Microsoft Office, Outlook, and Excel.
Physical Requirements:
  • Ability to lift up to 25 lbs, bend, climb stairs, and stand for an extended period of time.
Benefits:

Grace Farms Foundation offers a competitive benefit package, including a choice of medical plans, dental and vision plan, 100% employer-paid basic life insurance, short-term disability, and a 403(b)-retirement benefit with an organization match. We encourage our staff to take time-off to rest and recharge, providing PTO, sick, and personal days, as well as 11 paid holidays.

Grace Farms Foundation is an equal opportunity employer, evaluating qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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