Administrative Coordinator
2 weeks ago
As an Administrative Assistant at Premier Senior Marketing, you will play a vital role in supporting the supervisor with the office's administrative activities and coordinating various administrative processes and projects. This position provides the full range of administrative support activities for a department and generally has responsibility for several established and ongoing complex and/or difficult processes unique to the department in addition to general administrative support for the department.
Key Responsibilities:
- Utilize your high-level administrative skills and talents to add value by developing, coordinating, and enhancing processes and procedures for customers
- Provide administrative support and value to a variety of functional areas by:
- Creating and developing presentations, letters, memos, and graphs using Word, Excel, and PowerPoint. Proofread copy for spelling, grammar, and layout
- Preparing agendas, notices, and minutes for a variety of functional teams
- Scheduling and organizing activities such as onsite and offsite meetings, travel, and conferences
- Providing backup to the receptionist on a rotating schedule (breaks, lunches, vacations)
- Working on a variety of projects such as planning and coordinating meetings, creating and preparing presentations, communicating information, and running reports using a variety of applications
- Coordinating and prioritizing work to support the needs of multiple teams
- Managing customer calendars as needed
- Contributing to project teams as needed
- Various other duties, projects as assigned
- Minimum of 1-3 years prior administrative experience, required
- Knowledge of Word, Excel, and PowerPoint (graphing, presentation building, and spreadsheet development)
- Excellent verbal and written communication skills, including great phone presence
- Demonstrated ability to take and publish clear, concise, and timely notes for multi-functional teams and project teams
- Organized and detailed, yet flexible
- Proven ability to maintain confidentiality
- Proven customer service background and the ability to work with a wide range of people and personalities
- Proven ability to prioritize and manage work flow with frequent interruptions (time management)
- Must enjoy being challenged with a variety of activities and responsibilities
- Must enjoy taking initiative to meet with customers to coordinate work and seek learning opportunities
- Flexible in adapting to changing environments Possess an upbeat, positive, and enthusiastic attitude
- Confident, self-starter who works well independently
- Strong communication skills, both oral and written
Premier Senior Marketing is a leading provider of innovative marketing solutions for the senior living industry. We are committed to helping our clients achieve their goals through effective marketing strategies and exceptional customer service. Our team is dedicated to providing the highest level of support and expertise to our clients, and we are always looking for talented individuals to join our team.
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