HR Benefits Coordinator
2 weeks ago
The HR Benefits Administrator is responsible for overseeing the administration of employee benefits programs, ensuring compliance with regulatory requirements, and providing exceptional customer service to employees and management. This role requires a strong understanding of benefits administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Administer and market employee benefits programs, including health insurance, dental, vision, short-term and long-term disability, life insurance, retirement plan, flex spending, FMLA, employee assistance program, employee help fund, tuition reimbursement, Flexible Spending Accounts, Health Savings Accounts.
- Conduct market research for employee benefit plans and vendors to identify those that present the best value and competitive advantage. Monitor costs of benefit programs and recommend strategies for cost containment, including alternative methods for administration and funding. Assist in negotiations with broker, vendors and administrators for best plans, options and rates. Assist leadership with development of benefits program.
- Serve as primary contact for plan vendors and third-party administrators. Coordinate transfer of data to external contacts for services, premiums, and plan administration.
- Manage Human Resources Information Systems (HRIS) benefits module.
- Completes benefit plan documents and required reporting: 1095, Affordable Care Act (ACA) reporting, W-4. Prepare and analyze benefits reports to track participation, costs, and trends. Communicate benefit plan data with leadership.
- Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees. Document and maintain administrative procedures for assigned benefits processes.
- Coordinate and administer daily benefits processing. Handles enrollments, COBRA, terminations, status changes, beneficiaries, disability, accident and death claims, all other claims, rollovers, distributions, hardships and compliance testing. Handle the processing of daily, weekly and monthly billings for all benefit plans.
- Oversee maintenance of employee benefit files, maintain appropriate databases and update employee records. Collaborate with payroll to ensure accurate and timely processing of benefits deductions.
- Perform plan audits. Assure company compliance with provisions of employee/employer matched pension. Track health insurance expenditures/claims.
- Coordinate and attend monthly benefit education meetings.
- Manage the open enrollment process, including communication, system updates, and employee education. Coordinate employee educational meetings and/or benefits fair.
- Provide HR information/advice and counsels employees, supervisors, directors on Human Resources benefit policy and procedures and employee benefits. Remain updated on industry trends, best practices, and laws related to Human Resources and benefit administration.
- Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package. Design and distribute materials for benefits orientation and open enrollment. Provide benefit training and support to direct team and organization.
- Conduct benefit meetings with new employees and providers.
- Assist with responsibility for administrative and technical tasks pertaining to HR function. Ability to make decisions within the prescribed limits. Accurately create correspondence, reports, and presentation material utilizing appropriate word processing program. Follow-up in a timely manner to employee/customer requests. Demonstrate ability to adapt to unexpected events. Complete projects within specified time frames.
The requirements listed below must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.
- Bachelor's Degree preferred.
- Human Resources or Business preferred.
- Combination of 4 years of education and experience in position field preferred.
- Benefit experience required.
- Language Skills - Ability to read, write, speak, and understand the English language required.
- Computer proficiency and technical aptitude required.
Faith Regional Health Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
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