Administrative Operations Director

4 days ago


Norfolk, Virginia, United States Virginia Department of Human Resource Management Full time
Job Summary

The Director of Administrative Operations is responsible for overseeing the day-to-day administrative processes and providing executive-level support to the Director of Athletics and senior-level staff members. This includes coordinating administrative tasks, providing research and reports, and serving as a liaison to external and internal committees.

Key Responsibilities
  • Provide administrative support to the Director of Athletics and senior-level staff members
  • Coordinate administrative tasks, including travel arrangements, electronic communication, and traditional correspondence
  • Assist with preparing and processing payroll forms, onboarding paperwork, invoices, and other forms
  • Support game day operations and serve as an event coordinator for department meetings and athletics special events
  • Supervise and train work-study students as needed
Requirements
  • Bachelor's degree
  • At least three years of related experience in administrative operations
  • Strong time management, organizational, and attention to detail skills
  • Demonstrated ability to take initiative and plan, organize, coordinate, and perform work in various situations
  • Proficient with Google and MS Office, including Excel, and able to learn and utilize new software programs
  • Experience with virtual meeting platforms such as Zoom and Microsoft Teams
  • Excellent oral and written communication skills
Preferred Qualifications
  • Minimum three years' experience working in Division I college athletics department/conference office/Higher Education
  • Experience with managing or hosting athletic/special events


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