Senior Administrative Coordinator
1 week ago
Position Title: Executive Assistant
Department: Administration
Employment Type: Full-Time (1.0 FTE / 37.5 hours/week)
Location: The Dalles (Serving Wasco, Hood River, and Sherman Counties)
Compensation: Competitive salary based on experience
Reports To: Executive Director
FLSA Status: Exempt
Mid-Columbia Center for Living (MCCFL) is a recognized Certified Community Behavioral Health Clinic (CCBHC) dedicated to delivering trauma-informed and recovery-focused services to individuals experiencing mental health challenges and substance use disorders. Our approach emphasizes safety, choice, collaboration, trust, and empowerment for both clients and staff. We serve the communities of Hood River, Wasco, and Sherman Counties through a model that prioritizes consumer involvement and engagement.
Role SummaryThe Executive Assistant is responsible for executing a range of complex and confidential administrative tasks to support the Executive Director, the Tri-County Board, and the Leadership Teams. This role requires a high degree of independent judgment, discretion, and initiative, along with exceptional communication skills to effectively manage various routine and non-routine situations.
Key Responsibilities- Utilize independent judgment and discretion in supporting executive-level leaders, disseminating policies, and addressing inquiries from staff and the public.
- Conduct research, gather data, and prepare comprehensive reports on a regular basis, making independent decisions regarding resource allocation for project completion.
- Coordinate written and verbal communications between internal and external parties, proactively managing workflow and providing support to the Executive Team.
- Screen calls and visitors, triaging requests for meetings with the Executive Director and managing agency records.
- Oversee the calendars of the Executive Director and Deputy Director, ensuring effective scheduling and coordination of meetings.
- Prepare and maintain agency contracts, establishing tracking systems to monitor deadlines and ensure timely notifications.
- Organize meetings for the Executive Director and Executive Team, including logistics, agenda preparation, and minute-taking.
- Plan and coordinate seminars and conferences, managing travel arrangements as necessary.
- Provide administrative support to various boards, including drafting agendas, preparing meeting packets, and recording minutes accurately.
- Maintain organized files and records for the Executive Director, tracking staff assignments and supporting audit preparations.
- Respond to inquiries from staff, clients, and the public regarding agency information.
- Review and format legal documents and correspondence, ensuring accuracy and compliance.
Education and Experience:
Any combination of education and experience that demonstrates the ability to perform the essential responsibilities of the position is qualifying. This includes:
- Bachelor's degree in business or a related field with one year of senior-level administrative experience OR
- Associate degree in business or a related field with three years of senior-level administrative experience OR
- High school diploma or GED with five years of senior-level administrative experience.
Additional Requirements:
Valid driver's license, acceptable driving record, and ability to pass criminal history checks as required.
- Competitive salary based on experience.
- Comprehensive medical, dental, and vision coverage for employees.
- PERS Retirement Contribution.
- Paid holidays and vacation days.
- Education reimbursement and loan forgiveness opportunities.
The selection process includes an application review, potential questionnaire, panel interview, and reference checks. We provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process.
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