Office Administration Specialist
1 week ago
The Administrative Support Associate plays a crucial role in ensuring the smooth operation of office functions. This position involves managing data entry tasks and maintaining organized records to support the overall efficiency of the organization.
Duties and Responsibilities:- Ensures accurate logging and verification of incoming data, addressing any discrepancies.
- Utilizes data entry tools to efficiently record and manage assigned information.
- Identifies and resolves minor issues in processing, escalating more complex problems to supervisors as necessary.
- Maintains strict confidentiality regarding sensitive data.
- Undertakes additional related tasks as required.
- Exceptional data entry and typing proficiency.
- Strong organizational capabilities with a keen eye for detail.
- Effective verbal and written communication skills.
- Proficient in Microsoft Office Suite and similar software applications.
- Solid understanding of clerical processes including recordkeeping and filing.
- Ability to maintain confidentiality of information.
- Capability to work independently with minimal supervision.
- A high school diploma or equivalent is mandatory.
- Preferred experience of 1-2 years in data entry roles.
- Ability to sit for extended periods while working on a computer.
- Must be capable of lifting items weighing up to 15 pounds occasionally.
-
Office Administration Specialist
2 weeks ago
Portland, Maine, United States Maine Wing Management LLC Full timeJob OverviewThe role of the Office Administration Specialist involves a variety of tasks aimed at ensuring the smooth operation of our administrative functions at Maine Wing Management LLC.Duties and Responsibilities:Confirms and records the acquisition of data while obtaining any necessary missing information.Utilizes data entry tools to accurately input...
-
Administrative Specialist CL2
12 hours ago
Portland, Maine, United States Maine's Public Universities Full timeAbout the JobWe are seeking a highly skilled and experienced Administrative Specialist CL2 to join our team at Maine's Public Universities. This is a full-time position that will be split between the Division of Natural Sciences and the TRIO/Student Success Center.Key ResponsibilitiesProvide administrative support to faculty and staff, including coordinating...
-
Office Administration Specialist
1 week ago
Portland, Maine, United States Maine Wing Management LLC Full timeJob OverviewThe Administrative Support Associate plays a crucial role in ensuring the smooth operation of office tasks and data management at Maine Wing Management LLC.Key Responsibilities:Ensures accurate logging and verification of incoming data while identifying and acquiring any missing information.Utilizes data entry tools to efficiently input...
-
Law Enforcement Officer
2 weeks ago
Portland, Maine, United States VETERANS HEALTH ADMINISTRATION Full timeOverview The Law Enforcement Officer role is situated within the Police Services division at the Veterans Health Administration. This is a full-time position requiring a commitment of 40 hours per week. Eligibility Open to the general public U.S. Citizens, Nationals, or individuals who owe allegiance to the United States.Agency Clarification All applicants...
-
Logistics Administration Specialist
1 week ago
Portland, Maine, United States TDL Staffing, Inc. Full timePosition OverviewWe are currently in search of a detail-oriented and proactive Logistics Administration Specialist to join a dynamic team within a reputable electric services firm. The ideal candidate will possess exceptional customer service abilities and strong communication skills, along with a knack for resolving issues efficiently. Familiarity with...
-
Logistics Administration Specialist
1 week ago
Portland, Maine, United States TDL Staffing, Inc. Full timePosition OverviewWe are currently in search of a detail-oriented and proactive Dispatch Administration Specialist to support the operations of a prominent electric services firm. The ideal candidate will possess exceptional customer service abilities and strong communication skills, along with a knack for resolving issues efficiently. Familiarity with...
-
Administrative Support Specialist
2 weeks ago
Portland, Maine, United States Commonwealth of Virginia Full timeJob Responsibilities In accordance with established guidelines, the incumbent will provide essential program and administrative support to a designated work unit. Key responsibilities include: Performing routine office and administrative tasks Coordinating meeting schedules and taking detailed minutes Drafting correspondence and maintaining organized...
-
Office Administration Lead
2 weeks ago
South Portland, Maine, United States InterMED Full timeKEY RESPONSIBILITIESOversees non-clinical staff including medical receptionists and health unit coordinators, focusing on: enhancing and executing the onboarding process for new hires, prioritizing tasks effectively, managing daily and overall staffing schedules, addressing staff concerns, mentoring and guiding team members, including initiating Performance...
-
Commercial Office Sanitation Specialist
2 weeks ago
Portland, Maine, United States ServiceMaster Professional Cleaning Full timePosition OverviewServiceMaster Professional Cleaning is seeking a dedicated and detail-oriented Commercial Office Sanitation Specialist to join our team. This role involves maintaining cleanliness and hygiene at various commercial establishments.Work Schedule:Monday to Friday, from 6 PM to 8:30 PM. Parking facilities are available for your...
-
Office Support Specialist
5 days ago
Portland, Maine, United States Cumberland County Government Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cumberland County Government. The successful candidate will provide administrative support to the assessing department, performing a variety of tasks to ensure the smooth operation of the office.Key ResponsibilitiesCustomer Service: Provide...
-
Administrative Support Specialist
13 hours ago
Portland, Maine, United States Maine Medical Center Full timeJob SummaryThe Administrative Support Assistant plays a vital role in supporting the operations of our office and/or multiple teams at Maine Medical Center.Key Responsibilities:Monitor and Organize Patient Care Items: Utilize Epic bed board to track and prioritize requests for patient care items, ensuring timely and efficient delivery.Data Collection and...
-
Administrative Coordinator
19 hours ago
Portland, Maine, United States University Of Maine System Full timeAbout the RoleThe University of Maine System is seeking an experienced Administrative Specialist to support the students, faculty, and staff of the School of Social Work. As a key member of our team, you will play a vital role in ensuring the smooth operation of our school's administrative functions.Key ResponsibilitiesAdministrative Support: Provide...
-
Office Coordinator
12 hours ago
Portland, Maine, United States Kolomolo Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator/Assistant to join our team at Kolomolo. As a key member of our operations team, you will be responsible for providing administrative support to our staff and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesOffice AdministrationCoordinate with...
-
Security Officer
5 days ago
Portland, Maine, United States Northern Light Health Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Security Officer to join our team at Northern Light Health. As a Security Officer, you will play a critical role in maintaining the safety and security of our hospital and its patients, employees, and visitors.Key ResponsibilitiesMaintain Hospital Security: Patrol hospital grounds, respond to...
-
Administrative Coordinator
5 days ago
Portland, Maine, United States Domaine Real Estate Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Domaine Real Estate. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office and providing exceptional service to our clients and agents.ResponsibilitiesAdministrative Support: Provide...
-
Aviation Safety Assistant
1 month ago
Portland, Maine, United States Federal Aviation Administration Full timeFG-7 Duties: Processes FAA issued airman certificates such as an FAA designated representative, mechanics, repairmen, flight engineers, and pilots. Interviews applicants to determine qualifications for non-complex certificates. Processes FAA authorizations such as inspection authorization, aircrew program designee, aerobatic competency, etc. Processes FAA...
-
Building Support Specialist
3 days ago
Portland, Maine, United States CCRES, Educational & Behavioral Health Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Building Support Specialist to join our team at CCRES, Educational & Behavioral Health Services. As a key member of our staff, you will provide administrative support to our schools and ensure the smooth operation of our facilities.Key ResponsibilitiesAdministrative Tasks: Perform various...
-
IT Support Specialist
2 days ago
Portland, Maine, United States Kolomolo Full timeJob SummaryWe are seeking a highly skilled IT Support Specialist to join our team at Kolomolo. As a 2nd line IT Support Agent, you will be responsible for providing technical support to our clients, troubleshooting and resolving complex IT issues, and escalating issues to the 3rd line as needed.Key ResponsibilitiesProvide 2nd line technical support,...
-
Senior IT Operations Specialist
1 day ago
Portland, Maine, United States Stone Coast Fund Services Full timeAbout the RoleWe are seeking a highly skilled and experienced IT Operations Specialist to join our team at Stone Coast Fund Services. As a key member of our IT department, you will be responsible for ensuring the smooth operation of our technology infrastructure and providing exceptional support to our employees.Key ResponsibilitiesManage and resolve IT...
-
Administrative Support Specialist
2 weeks ago
Portland, Maine, United States DaVinci Child Care Full timeJob OverviewDaVinci Child Care is seeking a motivated, organized, and adaptable individual to join our dedicated team. This role is multifaceted, requiring versatility and a friendly demeanor. As a locally owned daycare and summer camp provider, we operate multiple locations and are committed to delivering exceptional care and enriching experiences for...