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Administrative Coordinator

2 months ago

Portland, Maine, United States University Of Maine System Full time
About the Role

The University of Maine System is seeking an experienced Administrative Specialist to support the students, faculty, and staff of the School of Social Work. As a key member of our team, you will play a vital role in ensuring the smooth operation of our school's administrative functions.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to the school's leaders, including coordinating meetings, preparing reports, and maintaining accurate records.
  • Communication: Serve as a primary point of contact for students, faculty, and staff, responding to inquiries, and resolving issues in a timely and professional manner.
  • Project Coordination: Assist with the planning and execution of school events, including coordinating logistics, managing budgets, and ensuring seamless execution.
  • Document Management: Maintain accurate and up-to-date records, including meeting minutes, reports, and other documents.
  • Technology Support: Provide technical support for various digital platforms, including Mainestreet, Brightspace, FileMaker, and Google Suite.
  • Collaboration: Work closely with faculty, staff, and students to ensure effective communication and collaboration.
Requirements
  • Education: 60 credits or more of higher education or equivalent work experience and training.
  • Experience: Three years of administrative or project support experience or comparable experience.
  • Skills: Intermediate to advanced computer proficiency, excellent communication and interpersonal skills, ability to manage multiple tasks, prioritize, and assign work.
About Us

The University of Maine System is a public university system that serves the state of Maine. We are committed to providing high-quality education, research, and community engagement opportunities. Our system includes seven universities and several colleges, with a diverse range of academic programs and research initiatives.

What We Offer
  • Competitive Salary: A competitive salary and benefits package, including health, dental, and vision insurance, retirement plan, and tuition waiver program.
  • Professional Development: Opportunities for professional development, including training, conferences, and workshops.
  • Diverse and Inclusive Environment: A diverse and inclusive work environment that values and respects individuals from all backgrounds.