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Administrative Coordinator

2 months ago

Portland, Maine, United States Domaine Real Estate Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Domaine Real Estate. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office and providing exceptional service to our clients and agents.

Responsibilities
  • Administrative Support: Provide administrative assistance to our agents, including managing calendars, coordinating travel arrangements, and preparing reports and presentations.
  • Database Management: Maintain and update our database systems, ensuring accurate and up-to-date information.
  • Communication: Screen and respond to telephone calls, manage correspondence, and address requests and inquiries in a timely and professional manner.
  • Meetings and Appointments: Arrange meetings and appointments, and ensure that all necessary materials and information are prepared and available.
  • Reporting and Analysis: Generate reports, summaries, and presentations to support our agents and management team.
  • Client Service: Provide exceptional service to our clients, ensuring their needs are met and exceeded.
  • Office Operations: Supervise daily office functions, monitor expenses, and prepare budgets.
  • Lead Management: Support lead management efforts, including promoting listings and the business through various channels.
  • Closing Process: Coordinate the closing process, ensuring adherence to deadlines and accuracy.
  • Transaction Management: Accurately maintain transaction files and records, and interact with clients, agents, title companies, and lenders as needed.
Requirements
  • Organizational Skills: Possess outstanding organizational abilities, with a keen attention to detail.
  • Technical Skills: Be tech-savvy, adept with the latest office technology, and quick to master new systems.
  • Communication Skills: Possess superior verbal and written communication skills, with the ability to effectively interact with clients, agents, and other stakeholders.
  • Problem-Solving Skills: Demonstrate strong problem-solving skills, with the ability to think critically and creatively.
  • Discretion and Confidentiality: Be discreet and able to uphold confidentiality, with a customer-focused approach.
  • Preferred Qualifications: A college degree and experience with social media are preferred, as well as a real estate license or readiness to obtain one.