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Senior Administrative Coordinator

2 months ago

South San Francisco, California, United States Roche and Genentech Full time
Job Overview

The **Senior Administrative Coordinator** plays a vital role in supporting the administrative functions within the organization. This position is essential for ensuring efficient business operations and providing comprehensive administrative assistance to various teams.

Key Responsibilities:
  • Oversee essential administrative tasks, including managing calendars and scheduling meetings across different time zones.
  • Handle complex scheduling for significant events, ensuring all logistics are meticulously organized.
  • Lead the planning and execution of various events, including large-scale meetings and team gatherings.
  • Facilitate communication by drafting correspondence and preparing meeting agendas and supporting documents.
  • Enhance team experience by coordinating recognition events and managing onboarding processes.
  • Support travel arrangements and expense reporting for international and large group travel.
  • Act as a liaison, translating business needs into actionable administrative support.
  • Manage office supply requests and IT service needs efficiently.
  • Handle financial processes, including purchase orders and vendor management.
  • Maintain organized departmental communication channels and information repositories.
  • Demonstrate autonomy in prioritizing tasks and ensuring timely completion of responsibilities.
  • Participate actively in meetings, contributing to process improvements and knowledge sharing.
Qualifications:

To be successful in this role, candidates should possess:

  • A Bachelor’s Degree or equivalent experience.
  • Demonstrated experience in an administrative capacity, particularly supporting senior management.
  • Proficiency in Google Workspace and other productivity tools.
  • Exceptional organizational skills with a strong attention to detail.
  • Excellent written and verbal communication abilities.
  • Flexibility to adapt to changing priorities and responsibilities.
  • Ability to work independently and collaboratively within a team.
  • Experience in project management or coordination is advantageous.

This position offers a competitive pay range and benefits, including medical, dental, vision, and retirement plans, subject to eligibility criteria.