Administrative Coordinator

5 days ago


South San Francisco, California, United States Russell Tobin & Associates Full time
{"title": "Administrative Associate II", "description": "

Job Summary:

Russell Tobin & Associates is seeking a highly skilled Administrative Associate II to support our team near South San Francisco, CA.

Key Responsibilities:

  • Manage team drives and scheduling across multiple time zones using Google Suite.
  • Leverage IT systems (cSuite, virtual tools) for efficient collaboration.
  • Coordinate internal and external stakeholder relationships, ensuring confidentiality.
  • Plan and execute department meetings, team offsites, and events.
  • Oversee logistics for meetings with external business partners, including post-meeting follow-up.
  • Handle meeting materials, agendas, and lead webcasting and technology setups.
  • Assist with onboarding new hires, coordinating the interview process, and preparing hiring packages.
  • Maintain internal communications via gSites, newsletters, and team portals.

Requirements:

  • BS/BA degree or equivalent industry experience.
  • 5-7 years of administrative or operational experience, preferably with senior leaders.
  • Proficiency in Google Suite, Microsoft Office, and cSuite tools (Trello, Jamboard, ZOOM).
  • Strong organizational, multitasking, and independent decision-making skills.
  • Ability to handle confidential information with discretion.
  • Excellent attention to detail, collaboration, and process improvement mindset.

Additional Details:

  • Location: South San Francisco, CA 94080
  • Position type: 3 months contract
  • Pay range: $25-$27/hr. on W2

Russell Tobin & Associates offers eligible employees comprehensive healthcare coverage, supplemental coverage, a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

"}

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