Senior Administrative Coordinator

3 weeks ago


San Francisco, California, United States BioMADE Full time

Job Summary

The Senior Administrative Coordinator will provide high-level support to BioMADE's CEO, COO, and Chief of Staff. This role is responsible for managing the administrative and operational needs of the assigned executives, including calendar management, travel coordination, and confidential document handling.

Key Responsibilities

  • Manage the calendar and travel for assigned executives, ensuring seamless coordination and timely execution of tasks.
  • Handle confidential documents, correspondence, and sensitive information with discretion and professionalism.
  • Assist with daily administrative tasks, including data entry, file organization, and communication with external stakeholders.
  • Conduct data analysis to support business decisions, including budget management, labor analysis, and financial reporting.
  • Act as a liaison between executives and cross-functional teams, ensuring effective communication and collaboration.

Requirements

  • 10+ years of experience as an Executive Assistant, including at least five years supporting senior and/or c-level executives.
  • Demonstrated ability to work independently on multiple complex assignments, establish priorities with minimal direction, and make decisions within scope of work.
  • Strong organizational skills, including the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Experience handling sensitive and confidential information with discretion.
  • Advanced skills with Microsoft Office applications, including Outlook, PowerPoint, Word, and Excel.


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